Click to review the below other materials related to capital purchases and leases:

Reference Document: Capital Asset Type Code List

Click the above link to download a list of appropriate capital asset type codes at IU. This list includes the asset category, type code description, and useful life for each asset type code.

Form: Capital Asset Management System Attestation Form

Click the above link to download the Indiana University system asset attestation form. The purpose of this form is to inform the Capital Asset Management department to capitalize items purchased on separate purchase orders as a system asset.

Form: Certificate of Substantial Completion for Moveable Fabrication Capital Asset Form

Click the above link to download the Indiana University certificate of substantial completion for moveable fabrications form. Fabrication assets are set up as construction in progress. Due to this, the assets are not depreciated until the assets are placed in service. The purpose of this form is to inform the Capital Asset Management department of the completion status of fabricated assets.

Form: Impairment of Capital Asset Acknowledgement Form

Click the above link to download the Indiana University impairment of capital asset acknowledgement form. The purpose of this form is to inform the Capital Asset Management department that a capital asset impairment has occurred.

Form: Pollution Remediation Obligation Acknowledgement Form

Click the above link to download the Indiana University pollution remediation obligation acknowledgement form. Utilize this form to inform the Capital Asset Management department of a pollution event. In order to prepare Indiana University’s financial statements in accordance with generally accepted accounting principles, the university is required to determine the estimated costs of any pollution remediation obligations. A pollution remediation obligation refers to the university’s responsibility to address the current or potential detrimental impact of existing pollution by participating in pollution remediation activities.

Template: Lease vs. Purchase Cost/Benefit Analysis Worksheet

Click the above link to download an Excel document of the lease vs. purchase decision tool. Utilize this document if leasing is an option to help evaluate procurement options. This tool calculates the present value of the funding options so different payment terms can easily be compared and evaluated.