This portion of the book provides an overview and helpful documents related to the various types of receivables at Indiana University, the collections process, and how to properly record an allowance for doubtful accounts and write-offs.

Understanding accounts receivable at Indiana University is crucial, in part, due to the impact of accounts receivable on the Indiana University financial statements. Proper management of the accounts receivable process can improve the cash flow at Indiana University, increase revenue, and build better relationships with key stakeholders.

Policies

Review the below policies related to accounts receivable:

• FIN-ACC-55: Foreign Source Gifts, Contracts, and Revenue-Producing Activities
• FIN-ACC-350: Accrual Accounting
• FIN-ACC-460: Depositing of Revenue for the Sale of Goods and Services at the IU Foundation
• FIN-ACC-490: Non-Student (External) Accounts Receivable, Annual Write-off Report
• FIN-ACC-500: Write-Off Accounts
• FIN-TRE-120: Processing Revenue
• FIN-TRE-121: Establishing and Modifying Revenue-Producing Activities (RPA)

Standards

Review the below standards related to accounts receivable:

• Non-Student Accounts Receivable Standard
• AR SOPS

Checklists

Review the below checklist related to accounts receivable:

• Non-Student Accounts Receivable Checklist

Training Materials

Review the below training materials related to accounts receivable:

Other Related Materials

Review the below other materials related to accounts receivable:

• AR Questionnaire (Request to use a non-KFS system)
• AR Object Code List
• Check Return Form
• Support for Annual Write-Offs Template

IU Financial SYSTEM REPORTS and Procedures

Review the below IU financial system reports and procedures related to accounts receivable:

• Accounts Receivable Aging and Detail Report Instructions
• Accounts Receivable Aging and Detail Report Location
• Accounts Receivable Document Search Procedure in KFS
• Payment Application Tracking Procedure in KFS