This portion of the book provides an overview and helpful documents related to the handling of cash at Indiana University.

It is important to understand that Indiana University utilizes the accrual accounting method. Accrual accounting is a method that records revenue when it is earned and records expenses when they are incurred, not when the cash is received or expenses are paid. This method of accounting impacts the handling and recording of cash at Indiana University. This portion of the book is also focused on custodial funds. Custodial funds are separate funds set up by a Custodial Funds Coordinator at the request of a department. A custodial fund may be established when university funds are needed but normal financial procedures, such as a purchase order or Purchasing Card, cannot meet the needs of the specific situation. Cash includes physical currency and checks. Properly accounting for cash and custodial funds helps ensure internal controls are in place, transparency, and sound financial decision-making occurs at IU.

Policies

Review the below policies related to cash:

• FIN-ACC-30: Fiscal Misconduct
• FIN-ACC-35: Fraud
• FIN-ACC-470: Internal Controls
• FIN-ACC-520: Cancellation of University Checks (non-payroll)
• FIN-ACC-530: Write-Off of Outstanding University Checks
• FIN-ACC-540: Stop Payments and Reissue of Disbursement Checks (non-payroll)
• FIN-ACC-541: Stop Payment and Reissue of University Payroll Checks
• FIN-ACC-550: Forgery of University Checks
• FIN-ACC-560: Custodial Funds
• FIN-TRE-52: Establishing and Closing University Bank Accounts
• FIN-TRE-120: Processing Revenue

Standards

Review the below standard related to cash:

• Cash Accounting and Custodial Funds SOP
  

Checklists

Training Materials

Review the below training materials related to cash:

Other Related Materials

Review the below other materials related to cash:

• Form: Check Image Request Form
• Form: Stop Payments Form

IU Financial SYSTEM REPORTS and Procedures

Review the below IU financial system reports and procedures related to cash:

• Multi-Year Cash Balance by Fund Group Report Instructions
• Multi-Year Cash Balance by Fund Group Report Location