5 AI in Teams
jknevitt and baleebr
Using Generative AI in Team Presentations
Artificial intelligence is a hot topic in education and business. The relative novelty of AI technology leaves most teams to wonder how this powerful tool can best be used in business presentations. Artificial intelligence, when used correctly, can make presentations more interesting, dynamic, and professional. Advances in AI may be relatively new, but this tool can assist in tasks like presentation research and preparation, in perfecting an outline or framework, and in crafting a visual message that resonates with the audience. The savings in time and effort are worth learning how to make generative AI work for you and your team.
In this chapter, you will learn:
- The case for using AI in presentation preparation
- AI tools that can be utilized in presentation preparation
- The future of AI in business presentations
Why use artificial intelligence in business presentations?
The challenge for team presentations is to ensure that the result is engaging to the audience, includes visual elements and data visualization that is appealing, and is organized in a way that builds a cohesive and interesting story. Artificial intelligence can assist a team to not only prepare material that is tailored to the audience, but also save time in preparation.
One of the most difficult realities of creating an effective team presentation is the time that it takes to research, conduct audience analysis, write an outline, and pull together a visual story. All of the tasks mentioned can be optimized by using generative AI tools. By using AI to assist in these time-consuming tasks, more effort and time can be used to practice and perfect your team’s delivery and engage with the audience.
Tasks that can be streamlined by Artificial Intelligence:
- Audience Analysis: Use AI to research your audience and include information about the intended audience demographics in prompts.
- Research: Utilize AI to locate reliable and relevant information pertaining to the presentation topic, including data.
- Write an outline or framework: Ask AI to assist in writing or editing an outline for the presentation.
- Visuals: Create a professional, visually appealing, and cohesive slide deck for the team presentation using AI.
- Improving Delivery: Ask AI for tips to improve your presentation delivery.
Which tools to use?
The time that it takes to learn to prompt one or more AI tools will be well worth the effort in the presentation results. There are several current tools that teams can utilize to prepare presentations. Each of the tools given in this example are merely a starting point for teams that have an interest in the competitive advantage of using generative AI in presentations. Some are free, while others are paid subscriptions, so each team will need to determine the tools that they can use to best advantage.
AI Tools for Presentations
All in One Tools (designed as a one-stop shop for presentation preparation)
- Beautiful.ai
- Simplified.ai
- Designs.ai
- Presentations.ai
Slide Design Assistants (designed to improve the visual impact of slide decks)
- Microsoft PowerPoint CoPilot
- SlidesAI
- Canva Magic Design
Storytelling AI (designed to assist with the narrative portion of the presentation)
- Gamma
- Tome
The future of AI in presentations
This is not the end of the artificial intelligence conversation in business presentations. The future of AI will no doubt go beyond the preparation portion of the process. Watch this space for new and exciting developments in the world of AI and presentations.
