7 Sample Team Contract and Meeting Agendas

Sample Team Contract

Team Name:

Team Members:

1. [Name]
2. [Name]
3. [Name]
4. [Name]
5. [Name]

Purpose: This team contract outlines the expectations, responsibilities, and commitments of each team member to ensure a productive, respectful, and inclusive working environment. Our goal is to foster a sense of belonging and collaboration to achieve our shared objectives.

Team Values:

1. Respect: We will treat each other with respect and consideration at all times.
2. Inclusivity: We will value and embrace diverse perspectives and backgrounds.
3. Collaboration: We will work together to achieve our goals, supporting each other along the way.
4. Accountability: We will take responsibility for our actions and commitments.
5. Belonging: We will create an environment where everyone feels valued and included.

Team Roles and Responsibilities:

• Team Leader: [Name] – Responsible for coordinating meetings, setting agendas, and ensuring tasks are completed on time.
• Recorder: [Name] – Responsible for taking meeting minutes and distributing them to the team.
• Timekeeper: [Name] – Responsible for keeping track of time during meetings to ensure we stay on schedule.
• Communicator: [Name] – Responsible for communicating with external stakeholders and sharing updates with the team.
• Researcher: [Name] – Responsible for gathering and organizing information relevant to our projects.

Meeting Guidelines:

• Frequency: We will meet [weekly/bi-weekly] on [day] at [time].
• Attendance: All team members are expected to attend meetings. If unable to attend, members must notify the team in advance.
• Preparation: Team members are expected to come prepared to meetings, having completed assigned tasks and ready to contribute.

Decision-Making Process:

• We will make decisions by consensus whenever possible. If consensus cannot be reached, we will use a majority vote.
• All team members will have an equal voice in the decision-making process.

Conflict Resolution:

• We will address conflicts openly and respectfully, seeking to understand each other’s perspectives.
• If a conflict cannot be resolved within the team, we will seek assistance from a mediator or advisor.

Commitment to Belonging:

• We will actively promote a sense of belonging by encouraging open communication, recognizing each other’s contributions, and supporting each other’s professional growth.
• We will create a psychologically safe environment where team members feel comfortable sharing their ideas and concerns without fear of negative repercussions.

Signatures: By signing this contract, we agree to uphold the values and commitments outlined above.

1. ___________________________ [Name]
2. ___________________________ [Name]
3. ___________________________ [Name]
4. ___________________________ [Name]
5. ___________________________ [Name]

Date:

Team Meeting Outline

1. Welcome and Opening Remarks (5 minutes)
   • Briefly welcome everyone and outline the meeting’s objectives.
   • Highlight the importance of open communication and accountability.
2. Review of Previous Meeting (10 minutes)
   • Recap key points and action items from the last meeting.
   • Discuss progress and any unresolved issues.
3. Current Agenda (15 minutes)
   • Present the main topics for discussion.
   • Allocate time for each topic to ensure a focused and efficient meeting.
4. Conflict Resolution Session (20 minutes)
   • Identify Issues: Allow team members to bring up any conflicts or concerns.
   • Discussion: Facilitate a respectful and open discussion to understand different perspectives.
   • Resolution: Work together to find mutually acceptable solutions and agree on action steps.
5. Accountability Check-In (15 minutes)
   • Progress Reports: Have team members provide updates on their tasks and responsibilities.
   • Performance Metrics: Review key performance indicators (KPIs) and other metrics.
   • Feedback: Offer constructive feedback and recognize achievements.
6. Training and Development (10 minutes)
   • Provide brief training on conflict resolution techniques or other relevant skills.
   • Encourage team members to share their experiences and best practices.
7. Open Forum (10 minutes)
   • Allow time for team members to raise any additional topics or concerns.
   • Encourage open dialogue and active listening.
8. Action Items and Next Steps (5 minutes)
   • Summarize the key decisions and action items from the meeting.
   • Assign responsibilities and set deadlines for follow-up.
9. Closing Remarks (5 minutes)
   • Thank everyone for their participation.
   • Reinforce the importance of accountability and continuous improvement.

Tips for Effective Meetings

• Stay on Schedule: Stick to the allocated times for each section to keep the meeting efficient.
• Encourage Participation: Ensure everyone has an opportunity to speak and contribute.
• Follow Up: Send out meeting minutes and action items promptly after the meeting.