Other Related Materials
Click to review the below other materials related to chart of accounts:
Reference Document: Responsibility Center Code List
Click the above link to download an Excel list of the responsibility centers at IU. Responsibility centers represent various colleges or administrative centers within the university. Each responsibility center is specific to a chart of accounts code within the campus. This list contains the responsibility center code, responsibility center name, responsibility center short name, and whether the responsibility center is active at IU.
Reference Document: Organization Code List
Click the above link to download an Excel list of the organization codes at IU. Organization codes define units at many different levels within the university and allow users to further drill down to find more precise financial information. They are a collection of accounts, or a collection of other organizations known as sub-organizations. Structurally, organization codes can include all fund groups and up to four alphanumeric characters. This list contains the chart of accounts organization alphanumeric characters and the org name for organizations at IU.
Reference Document: Fund and Sub-Fund Group List
Click the above link to download an Excel list of the fund and sub-fund groups at IU. At Indiana University, fund groups are used to classify funds with similar funding sources. A sub-fund group is a further classification of fund groups to easily identify the allocation of money. Within Indiana University, there are fourteen fund groups and more than fifty sub-fund groups. This list contains the fund group code, fund group name, sub-fund group code, a description, and the corresponding fund group code for the sub-fund at IU.
Reference Document: Reportable Object Code List
Click the above link to download an Excel list of the 1099 reportable status for object codes at IU. This information helps trigger tax reporting. This list contains detailed information about the object code, the 1099 reportable status, 1099 category code, and the 1099 description.
Reference Document: Chart of Accounts Quick Reference Guide
Click the above link to download a guide to the chart of accounts at IU. This guide includes information about the account numbers, COA categories, and the corresponding sub-fund code for each set of accounts. An account number is an identifier for a given pool of funds that represent a specific activity or purpose. At IU, the account prefixes correspond with a fund group. Review this document for the specific account number logic utilized at IU as well.
Reference Document: Chart of Accounts List of Attributes
Click the above link to download an Excel guide to the chart of accounts attributes at IU. Indiana University’s chart of accounts provides multiple levels of detail and information related to chart fields, including the chart attributes. These unique chart attributes help users better group and identify financial information at both a high and low level of detail. This list of attributes also includes a definition of each attribute and the links to cross-references when applicable.
Reference Document: IU Foundation Scholarship Account Guidance
Click the above link to download a guide on the account relationship between Indiana University (IU) and IU Foundation (IUF) in regard to scholarship accounts. This guidance is in place to help departments understand how to create an account in IU’s system if one does not already exist for a given IUF account and how to eliminate redundant accounts in IU’s system for a given IUF account.
Reference Document: Object Code Dictionary
Click the above link to download the object code dictionary which provides the definition, usage, and purpose of the object codes utilized at Indiana University to assist users in application use of an object code.
Reference Document: Assessments on Transfer of Funds
Click the above link to download information about the changes coming to assessment object codes on the Transfer of Funds (TF), Year-End Transfer of Funds (YETF), Budget Adjustment (BA), and Journal Voucher (JV) e-Docs. Effective July 1, 2024, the Kuali Financial System (KFS) will begin restricting the use of Assessment Object Codes. This document outlines the effect this will have on the chart of accounts, the impact it will have on the TF and YETF documents, and how it will impact general ledger balances and internal reports.
Instructions: Closing an Indiana University Account
Click the above link to download instructions outlining how to properly close an Indiana University account. In the event a university account is no longer being used for its intended purpose, the account should be closed. This is important to help ensure the accuracy of the university financial statements and to prevent transactions from being recorded in unused accounts.