During the Sommersemester, AYF will hold a group meeting at which all the steps you need to carry out to prepare for departure will be explained. All necessary forms will be filled out jointly during that meeting.

The AYF Program Center will take care of the following things on your behalf:

• Working together with the Studierendenwerk to sublet your dorm room for August;
• Terminating your enrollment at the university;
• Closing out your medical and liability insurance policy;
• Notifying the local police authorities of your departure, as required by law.

In addition, you will be responsible for the following:

• Completing all coursework before leaving Freiburg or by August 7, 2026, whichever comes earlier; any extensions beyond this date must be approved in writing by the Academic Director before you leave Freiburg. With approval from the Academic Director and assuming that you are not in violation of the course policies for the course for which you are requesting an extension, you will carry a “PG” notation (grade is still possible) on your transcript. If AYF does not have a copy of your written work on file, “NIA” (no information available) or “PG” (grade is still possible) will be recorded on your transcript. Please note that “NIA” and “PG” notations will automatically turn into a failing grade (“F” or “E”) by July 1 for the Wintersemester and November 15 for the Sommersemester.
• Turning in all term papers, essay, or other written work (including written work for AYF & SLI courses) to the AYF Program Center no later than 14 days after the end of Sommersemester classes. Please submit your written work in electronic form (Word.doc, Word.docx, PDF, RTF, or Open Office documents are accepted). If the course does not require a Hausarbeit or other written work, you must submit a signed exam report form (“Klausurbericht”) to the AYF Program Center no later than 14 days after the end of Sommersemester classes. See the handbook section on End-of-Semester Deadlines for more details.
• Collecting all your course Scheine from your university instructors, making sure they are signed and stamped, and turning them in at the AYF Program Center;
• In case your instructor has not yet graded your work, asking him/her to send your Schein to the AYF Program Center via Hauspost (campus mail, free of charge);
• Returning all checked-out books to the university library, then getting your Antrag auf Exmatrikulation stamped at the library information desk, and turning the form in to the AYF Program Center;
• At least two weeks prior to your departure, making an appointment with the Hausmeister at your dorm to do a check-out inventory (Zimmerabnahme) of your room (please note: check out is not possible on Saturdays or Sundays).
• Closing your Freiburg bank account or, if necessary, making arrangements for closing your bank account and transferring any balance to your U.S. account after bills have been settled.

The AYF staff wishes you a successful

study abroad year and a safe journey home!