For Managers/Principals

A Wrike project is created for each course-build by the supervising Manager or Principal. The projects are organized by degree program in the Programs of Scale (ProS) folder.

ProS projects should be created in Wrike using the Programs of Scale Course Development 3.0 blueprint.

When a project status changes in Wrike, update the ProS Course Build Tracking Sheet (eDS should only alter the highlighted blue columns) maintained by OOE. This tracking sheet is used to fuel the ProS eDS Course Tracking dashboard.

For IDs

Time-tracking

IDs should track all of the time they spend working on courses using the Time-Tracking task in each project or by adding time entries for specific tasks they work on.

Project Management

IDs should use the Wrike project to create, assign, and document progress on tasks related to the course development.

To help OOE track where courses are in the development process, it is important to regularly update the Status of each project in Wrike and on the ProS Course Build Tracking spreadsheet.

• Phase 0 – Faculty Not Assigned
• Phase 1 – Getting Started
  • Includes the individual kickoff meeting and essential tasks of the backward design process including identifying the learning outcomes, developing the syllabus, selecting a textbook, creating a course overview page, etc.
• Phase 2 – Course Planning
  • IDs should be meeting regularly with their SME to plan assessments, engagement activities, graphics, and multimedia.
  • Sean Winningham can be invited to create a multimedia strategy for the course.
• Phase 3 – Course Building
  • IDs should be meeting regularly with their SME to create assessments, engagement activities, graphics, and consulting on multimedia.
  • If video lectures or other original video content are being created, the SME should have time scheduled with AMPS to record.
• Phase 4 – Accessibility and Review
  • By this stage, the course should be more or less complete and moving into a stage of quality assurance and accessibility compliance.
  • There should be a clear plan in place to complete any remaining content.
  • At the end of this phase, the ID should schedule a close-out meeting with the faculty and update the Instructor Start-Up Guide in the Canvas archetype.
  • QA Check
    • IDs should complete the QA checklist and alert the program’s principal designer once you have done so.
    • IDs should schedule a QA checklist review meeting with the program’s principal designer to review the course and any feedback from the principal.
• Phase 5 – Complete
  • Once the course development is complete, IDs should check to ensure all Wrike information is up-to-date before changing the status to “Complete”. [Note on where to direct SMEs/Instructors after course development is complete – pending]
  • If the archetype will be immediately taught by an instructor other than the SME, the ID should work with the SME to make contact with the new faculty member to conduct a hand-off meeting.
    • Let your principal know if you need help identifying and/or making contact with this person.