FIN-ACC-30: Fraud and Fiscal Misconduct

Click the above link to review the Indiana University policy on fraud and fiscal misconduct. The objective of this policy is to establish the consequences of fraud and fiscal misconduct and the proper reporting mechanisms to be used for notification of known or suspected fraud or fiscal misconduct. Review this policy for detailed information about fraud and fiscal misconduct, the scope of the policy, the reason for this policy, detailed procedures, the history of this policy, and common definitions around fraud and fiscal misconduct. Following this policy ensures compliance with laws, university policy, and federal protections.

FIN-ACC-470: Internal Controls

Click the above link to review the Indiana University policy on internal controls. The objective of this policy is to establish best practices regarding internal controls at Indiana University. The university is required by Federal regulations, including Uniform Guidance and Generally Accepted Accounting Principles (GAAP), to maintain an effective internal control structure.

FIN-ACC-560: Custodial Funds

Click the above link to review the Indiana University policy on custodial funds. This policy is in place to establish standards for the establishment and use of custodial funds. The university may authorize funds to be used by a designated custodian to meet a specific operational need within the custodian’s area of responsibility. For a custodial fund to be authorized, several circumstances must exist including that normal payment procedures, including the use of purchase orders, check requests, or procurement cards, are not adequate to meet the operating needs of the unit involved. Review this policy in full for details about the process surrounding the setup and maintenance of custodial funds, the scope of the policy, reasoning for the policy, the definition of a custodian, and the history of this policy.

FIN-ACC-590: Expenditures: Gifts to Employees, Non-Employees, and Students

Click the above link to review the Indiana University policy on gifts to employees, students, or non-employees. This policy emphasizes that expenditures should not exceed specific thresholds, gifts should be related to the primary mission of the institution, and that university employees must demonstrate prudent judgment when expending funds. Review this policy in full for details about appropriate gifts to employees or non-employees, the scope of the policy, special considerations, the reasoning for the policy, definitions for commonly used phrases related to this process, contacts to reach out to for more information, and the history of this policy.

FIN-ACC-630: Determination of Employee or Independent Contractor Status

Click the above link to review the Indiana University policy on the determination of an employee or independent contractor status. This policy is in place to assist departments in making a determination of whether payments made to individuals for services performed for the university should be paid and reported as employee wages, or as compensation to an independent contractor. This policy outlines independent contractor criteria and the procedures for soliciting tax forms prior to working with an independent contractor. Review this policy for the scope, the policy statement, detailed procedures, the policy reasoning, the history of this policy, and for contact information for further questions about this policy.

FIN-ACC-640: Expenditures: Incentives, Contests, Drawings, Games, and Prizes

Click the above link to review the Indiana University policy on incentives, contests, drawings, games, and prizes. This policy is in place because units may provide incentives or conduct contests, drawings, or games for prizes to encourage attendance at or participation in events or activities. Prior to awarding these items, it is important to review this policy in full as there are tax and financial implications for these awards. Review this policy for the scope, the policy statement, special considerations, detailed procedures, the policy reasoning, definitions for commonly used phrases related to this process, sanctions if this policy is not followed, the history of this policy, and for contact information for further questions about this policy.

FIN-TRE-120: Processing Revenue

Click the above link to review the Indiana University policy on processing revenue. Review this policy to understand the revenue processing system and the importance of standardizing revenue processing within Indiana University as a means to reduce the risk of fraud and/or loss while increasing the efficiency of its cash.

DM-01: Management of Institutional Data

Click the above link to review Indiana University’s management of institutional data policy. This policy states that the value of data as an institutional resource is increased through its widespread and appropriate use; its value is diminished through misuse, misinterpretation, or unnecessary restrictions to its access. The policy applies to all users of Indiana University information and information technology resources and all institutional data. Review this policy to understand the scope, policy statement, procedures, definitions, sanctions, and contact information. Review the requirements that users of institutional data access data only in their conduct of university business, respect the confidentiality and privacy of individuals whose records they may access, and abide by applicable laws, regulations, standards, and policies with respect to access, use, disclosure, retention, and/or disposal of information. The policy also explains that users must not disclose data except as required by their job responsibilities, use data for personal gain or profit, or access data to satisfy personal curiosity.