Opening and Closing the Library
Entering the Library to Open:
Student Assistants will use the wooden employee entrance in the mornings. On Mondays through Friday, if the door is not propped open, students should knock on the door so the Access Services Supervisor or a coworker will know to open the door for them. The last Student Assistant to arrive for the opening shift should remove the doorstop.
During a weekend shift, a Student Assistant will have to check out the door key the Friday before to let themselves in through the employee entrance. The two Student Assistants working the weekend will need to arrange who will be responsible for the key.
If someone has forgotten to check out the key, if the door is not propped open, or if no one answers after knocking on the door, the Student Assistant should call Physical Facilities (765-455-9273) to ask for the door to be unlocked. If this results in a delayed clock-in, please include this information as a note on your missed punch.
Locking the Laptop Drawer & Library Glass Doors:
The Student Assistants closing the library must lock the drawer with the laptops and lock the glass entrance doors of the library. These are very important. Student Assistants are to close and lock the drawers, library glass doors, interior glass double doors, copy room door, and study room doors. Both Student Assistants are responsible for security, and therefore both must double-check the locks before leaving.
OPEN AT DESK |
OPEN ON FLOOR |
|---|---|
| Log in to the Circulation Desk computers (login info in gray cabinet) | |
| Clock in on TIME | |
| Turn on all of the lights, including the display case and the slideshow monitor | Unlock and open all interior doors (ILCs, Copy Room, upstairs study rooms, Librarian’s area) and turn on study room lights |
| Unlock drawers, bring lost and found items to Access Services Supervisor | Check paper supply in all copiers and printers and fill if needed |
| Check the book drop for returned items. Discharge them under the previous day that the library was open. | Turn on the dehumidifier in the Copy Room (Low setting) |
| Restart the looping slideshow on the lobby display monitor (if needed) | Look for leaks, damage, or anything amiss. Report to Access Services Supervisor if needed |
| Unlock and open the glass doors (up to five minutes early if all is ready) | Open all interior doors and unlock elevator |
CLOSE AT DESK |
CLOSE ON FLOOR |
|---|---|
| 30 minutes | |
| Close one set of the glass entrance doors | During final headcount, inform users that the library will close in 30 minutes |
| Turn off display case lights and the slideshow monitor | Lock and close empty ILCs & lock the Writing Center |
| 20 minutes | |
| Flash all light switches marked with tape | Turn off projectors & erase whiteboards |
| 15 minutes | |
| Check the book drops | Empty the second floor, including study rooms and restrooms, close study rooms |
| Turn off upstairs lights once vacated; Inform all users that the library will close in 15 minutes | |
| 10 minutes | |
| Document any issues or FYIs via email to Britney | Turn off dehumidifier and lights in Copy Room and lock it |
| Lock the laptop drawer behind circulation | Make sure all unoccupied chairs are pushed in and all trash is thrown away |
| 5 minutes | |
| Plug in the iPad to charge overnight | Lock the elevator and the Gerbil Tube |
| Check both levels for users | |
| Closing | |
| Close and lock the glass entrance doors; double-check laptop drawer | |
| Turn off lights | |
| Clock out in Kuali TIME | |
| Logout and restart Circulation Desk computers | |
| Notify librarian on duty that you have closed and are leaving (if applicable) | |
| Check the entrance doors & side door to make sure they are locked | |
| Ask IUPD for an escort to your car if needed | |
The large touch-screen computer and monitor on wheels that typically sits in the lobby. Log-in credentials are posted inside the grey cabinet. To restart the looping slideshow, first press the power button on the bottom-left corner of the monitor. If the slideshow doesn't start right away, log in with provided credentials (if needed), open the PowerPoint slideshow that is saved to the desktop, and start presentation.
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