35 RISP Student Records
Official university records for RISP program students are maintained by the IUI registrar, IUI bursar, and the Health Professions Programs office. Student-Employee Health Services keeps immunization records for all SOM students. Program-specific student records are secured in locked file cabinets in the program office area. A complete internal student record is kept on file from admission through the fifth year post graduation. After the fifth year, the individual student files are shredded and only aggregate data for each graduating class is kept in an administrative file. Faculty maintain course specific records for the students enrolled in that faculty member’s course. Clinical experience course records are maintained by the clinical faculty member while the student is enrolled in experiences at that hospital. At the end of the clinical course, student records are transferred to the RISP internal record.
Faculty members are responsible for keeping individual student records including clinical evaluation materials confidential at all times.