The LHSI team and Division of Undergraduate Education payroll and human resources handles most of what you need to hire the interns. You may get questions or need help from the administrators in your department or school for tasks like additional trainings, building access, or hiring interns directly after LHSI. Share this chapter to give them more information.

The Life-Health Sciences Internship Program is an on-campus student employment opportunity for IU Indianapolis undergraduate students. They are placed with faculty and staff supervisors for the academic year (beginning of September to beginning of May). LHSI is under the Division of Undergraduate Education.

We pay interns $13 per hour for up to 10 hours per week for the entire academic year. LHSI covers the hourly rate, processes hiring paperwork, and hires directly on our account.

If you have questions beyond what is covered here, reach out to the program director for assistance.

Timesheets

We collect information from the direct supervisors at the internship sites and set up Kuali Time work areas under IN-UCOL.

• • Interns will not appear on your departmental timesheet approvals or reports.
  • Our division requires a backup timesheet approver. If a supervisor does not have another person to do this, they may ask you for guidance.
  • The financial administration coordinator in our division sends timesheet reminders and processes all LHSI intern timesheets.

We have a section in this handbook about our timesheet policies.

Hiring

Interns are hired as student hourly workers (temporary hourly) and submit the hire packet to us. The human resources coordinator in our division completes the I-9, background check (regular, not PIC), and edoc as part of the hiring process. Interns do the hiring process in August and have the same shared start date at the beginning of September.

Work-study paperwork

If an intern has a federal work-study award, we work with them to complete the form with DUE contact information and get signatures from the intern and direct supervisor (the faculty or staff member approving timesheets). If an intern or supervisor asks questions about this form, send them to the LHSI office. You do not need to hire the interns or process the work-study paperwork.

Additional hours

Interns may work a maximum of 10 hours per week under LHSI funding. If the internship site regularly needs or requires more, that department will administratively hire the intern into a secondary part-time position where the intern would record work time beyond the 10 hours with LHSI.  This should be coordinated between LHSI and the department administrative team and supervisor, and the department will then handle the logistics. We cannot accept and add account numbers to cover the extra time.

After LHSI

Interns are only eligible for one cycle of funding within the LHSI program.  Some supervisors elect to hire interns directly into a part-time position in their department to continue work after the completion of the LHSI program in early May.  In early spring we confirm with the supervisors the last work date in LHSI.  The department should then hire the student into a departmental position using the next calendar day as the start date for the continued effort – with department funding that date forward, likely at the same $13/hour pay rate if the work is unchanged – assuring no break in IU employment and avoiding an additional set of new hire paperwork. If the work will change, review the suggested hourly rates from the IU Indianapolis Office of Student Employment under the Pay Rates section to determine hourly rate by job duties.

If interns are accepted to other campus programs to continue the work, those programs should handle the hiring process.

Training and other requirements

We have over 100 interns and locations with varying training and other requirements. As such, we do not manage any specific requirements for the sites beyond the basic hiring paperwork.  The intern’s supervisor should work with their department administrative and HR team on any supplemental items that may be required.  We recommend interns complete training or safety requirements that any new employee would do.

We have a section in this handbook about orienting the interns to the site and your department and a section with a list of the potential safety and training resources on this campus.