After everyone completes the assignments and pre-interview workshop, you will be sent your interview matches. It is your responsibility to reach out to set up an interview with the sites you were assigned. Send an e-mail to the site supervisors using the contact information provided in the interview match e-mail.

Introduction

Start with “Dear Dr./Ms./Mr. Lastname,”. The correct information to use will be in your interview match email. If you see two or more names listed for one site/department, write “Dear Dr. Lastname and Dr. Otherlastname,” and put both email addresses in the To: field. They want to receive one email per site so they can easily coordinate scheduling you.

Next, briefly express enthusiasm about being matched for an interview for LHSI. They have the names of their interviewees so they’re expecting you.

Scheduling Details

1. Give them days and time frames that work for you. Be specific and give ranges and options. If you’ve scheduled a mock interview and want to wait until after that, tell them you’d like to meet after a certain date. The time options must be Monday through Friday between 8am and 5pm.
2. Do not wait to send the message, you must initiate contact within a week of receiving matches. However, you do not need to meet in the first week and can give them dates that fall after your mock interview or resume appointment. The important task is to begin the scheduling process, as it can take a while for sites to coordinate everyone and confirm the meeting time and date.
3. Share the ways you are able to connect. This can include in-person, phone, Zoom, or Google Hangouts. We recommend Zoom or Microsoft Teams for video as they are IU-supported. In person or video will vary by internship site. Confirm their preference before scheduling to make sure you have time to walk to their office if it’s in person.

Confirmation email example

To: brgilber@iu.edu; dkeim@iu.edu
From: futureintern@iu.edu
Subject: LHSI interview

Ms. Gilbert and Mr. Keim,

I’m excited to have matched with you for an LHSI interview and look forward to discussing your work. I am typically available Mondays and Wednesdays from 1pm-5pm and Thursday from 9am-noon. What works best for you?

I am available to meet in person or on Zoom or Microsoft Teams. Looking forward to meeting both of you soon.

Thank you,
Future Intern