On the week of the speakers visit send the flyer announcement email out on Monday and Friday the day of. The easiest way to make sure they get sent out on time is a delayed email but that is a matter of preference.

Before you do set this up, you should get the flyer approved by the Delegate.

After that you can get the delayed email set up.

Who to send it to

Depending on your speaker series here are who you need to send it to.

ALWAYS BCC THE O’NEILL GROUPS

• G&M – Send to G&M Faculty (O’Neill School Bloomington Faculty Governance and Management) with speaker host CC’d
• PAPF – Send to PAPF Faculty (O’Neill School Bloomington Faculty Policy Analysis and Public Finance) and O’Neill School Bloomington Faculty Emeritus with speaker host CC’d
• EPOL – Send to EPOL Faculty (O’Neill School Bloomington Faculty Environmental Science) with David Konisky and Nikos Zirogiannis CC’d

• HPOL – No need to send any flyers. HPOL Speaker Series is mostly run by doctoral students. They will circulate the flyer to whatever group they send to.

If you’re unsure about where to send: ASK – we’re all here to help each other! Bailey & Kelli can explain how G&M/PAPF works with the Doctoral Program and are good contacts for speaker series questions

Templates for email below:

To:

CC: Host

BCC:(Appropriate groups)

Subject: P791 Workshop in Public Policy: [Date], at 12:00 p.m. – [Speaker]

Please join us Friday, [Date] at 12 pm. for a [series] seminar with [Speaker], [Title]at [university]. [Pronoun] will be speaking on “[Abstract title]”(flyer below and attached).

Insert a copy of the flyer into the email. Attach the PDF copy to the email.