This portion of the book is focused on providing standards, policies, and resources surrounding voluntary payroll deductions within Indiana University. Voluntary payroll deductions are amounts an employee chooses to have withheld from their paycheck for university approved programs in which they voluntarily participate.

This resource aims to enhance the reader’s understanding of the processes involved in maintaining compliance and ensuring transparency in regard to payroll deductions. This guidance mandates that certain criteria must be met in order to establish new, voluntary payroll deductions. Review the standard within this portion of the book for details surrounding the refund process for voluntary payroll deductions. As the entity benefitting from a payroll deduction, it is important to ensure accuracy when reviewing the amount received from a payroll deduction as it is the responsibility of the university department or external agency receiving the benefit of the payroll deduction to reconcile the deductions received on a payroll cycle basis. A clear understanding of the requirements for establishing a new, voluntary payroll deduction is essential to maintain compliance and financial integrity within IU.

Policies

Review the below policies related to voluntary payroll deductions:

• FIN-PAY-001: Payroll Compliance
• FIN-PAY-030: Timing of Payments and Off-Cycle Payroll
• HR-12-20: Conditions for Cooperation Between Employee Organizations and the Administration of IU

Standards

Review the below standards related to voluntary payroll deductions:

• PSOPS

Checklists

There are no checklists related to this portion of the book at this time. Please check back in the future!

TRAINING MATERIALS

Review the below training materials related to voluntary payroll deductions:

• Non-Exempt Payroll Lifecycle Video
• Exempt Payroll Lifecycle Video
• Off-Cycle Payroll Lifecycle Video

OTHER RELATED MATERIALS

Review the below other materials related to voluntary payroll deductions:

• Reference Document: Biweekly Pay Cycle Guide
• Reference Document: Monthly Pay Cycle Guide
• Reference Document: Deduction Code Matrix

IU Financial system reports and procedures

There are no IU financial system reports and procedures related to this portion of the book at this time. Please check back in the future!