Introduction
Review this book for information about payroll at Indiana University. The payroll process includes calculating wages, benefits, and other payroll deductions, as well as distributing payments through direct deposit or other methods. Payroll is Indiana University’s largest operating expense. It is important to the university from both compliance and control standpoints that IU employees are neither underpaid nor overpaid. This book is intended to assist users in ensuring all payroll processes are completed accurately and in compliance with applicable laws, regulations, and its own financial management responsibilities and objectives.
What You Will Find Here
Internal Controls for Payroll: Learn about payroll internal controls. This section contains information about fiscal officer payroll responsibilities, guidelines for record retention, and the release of payroll information.
Paycheck and Paycard Processes: This section explains the steps involved in processing employee paychecks and paycards, how to access paycheck information, request and process paycheck reissues, and the procedures for paycard pickups.
Processing Exceptions and Time Off: This portion of the book covers the procedures for processing payroll exceptions and managing employee time off, including guidelines for accurate reporting and adjustments.
Processing Terminations: Read this section of the book to learn how to properly process voluntary or involuntary terminations at IU.
Mobile Plan and Device Allowances: This chapter within the payroll book is focused on mobile plan and device allowances, the qualifications for these allowances, and how to initiate an allowance.
Automatic Meal Periods: This section is focused on automatic meal deductions and conditions for application in order to maintain compliance.
Payroll Timekeeping: Review this section for resources, including policies and standards, related to payroll timekeeping.
Voluntary Payroll Deductions: This section outlines how to process new, voluntary payroll deductions, how to refund these deductions, and outlines requirements and best practices in regard to payroll deductions.
Glossary: The glossary is a repository of both general and Indiana University specific accounting terminology.