Review the below policies related to paycheck and paycard processes:

FIN-ACC-541: Stop Payment and Reissue of University Payroll Checks

Click the above link to review the Indiana University policy on issuing stop payments and the reissuing of payroll checks. This policy outlines the process for requesting and completing a reissue of a check as well as the responsible parties for the reissue process and for pursuing reimbursement, if needed. This policy is in place to establish a procedure allowing the immediate reissue of payroll checks that are lost, stolen, or mutilated. Review this policy in full for details about the process surrounding payroll check stop payment orders, the scope of the policy, reasoning for the policy, the definition for a stop payment order, and the history of this policy.

FIN-PAY-010: Segregation of Duties for Payroll Processing

Click the above link to review the Indiana University policy on the segregation of duties for payroll processing. Segregating duties is prudent and necessary to reduce the risk of errors and fraud. This policy establishes the segregation of payroll duties with the aim of minimizing errors and preventing fraud involving the processing and distribution of payroll. Review this policy in full for details about the segregation of duties for payroll processing, the scope of the policy, a policy statement, reasoning for the policy, policy procedures, the definitions of terms related to the segregation of duties for payroll processing, contacts for additional questions, information related to the segregation of duties for payroll processing, and the history of this policy.

FIN-PAY-040: Payment Methods and Pay Advices

Click the above link to review the Indiana University policy on payment methods and payment advices. This policy outlines the processes for issuing and distributing payroll via direct deposit, pay cards, paper paychecks, and for providing employees with pay advices. This policy establishes proper authorities in order to create, implement, monitor, modify, and enforce processes consistent with this policy. This ensure accurate and timely payment of Indiana University’s employees and compliance with the university’s legal obligations.