Policies
Review the below policies related to payroll processes:
FIN-ACC-30: Fiscal Misconduct
Click the above link to review the Indiana University policy on fiscal misconduct. The objective of this policy is to establish the consequences of fiscal misconduct and the proper reporting mechanisms to be used for notification of known or suspected fiscal misconduct. Review this policy for detailed information about fiscal misconduct, the scope of the policy, the reason for this policy, detailed procedures, the history of this policy, and common definitions around fiscal misconduct. Following this policy ensures compliance with laws, university policy, and federal protections.
FIN-ACC-35: Fraud
Click the above link to review the Indiana University policy on fraud. The objective of this policy is to establish the consequences of fraud and the appropriate reporting mechanisms to be used for notification of known or suspected fraud. Review this policy for detailed information about fraud and the process for notifying officials of fraud, the scope of the policy, the reason for this policy, detailed procedures, the history of this policy, and how fraud is defined at IU.
FIN-ACC 580: Risks of Potential Identity Theft in the Use of Stored-Value and Payroll Deduct
Click the above link to review the Indiana University policy on the risks of identity theft in the use of stored-value and payroll deductions. This policy establishes that the university shall provide an automatic email response to an Account Card Holder at any time that his or her address is changed within the University’s electronic system. The policy helps ensure that each Account Card office shall reference and implement relevant provisions of Indiana University’s Identity Theft Prevention Program when responding to requests by Account Card Holders for additional or replacement cards. Review this policy in full for details about the process surrounding payroll card theft prevention measures, the scope of the policy, reasoning for the policy, procedures related to the policy, and the history of this policy.
FIN-PAY-030: Timing of Payments and Off-Cycle Payroll
Click the above link to review the Indiana University policy on the timing of payments and off-cycle payroll. This policy establishes university payroll responsibility for the development of payroll schedules, as well as sets conditions when payroll payments submitted for off-cycle payrolls will be paid. This helps ensure compliance with applicable regulations and helps to strengthen internal controls. To meet its obligations, the university must develop payroll calendars. Additionally, it is necessary to provide mechanisms to pay employees outside the on-cycle payroll schedule, when, due to errors or omissions, employees are not paid the full amount due to them. Review this policy for additional details, specific procedures surrounding the payroll cycle, common definitions related to payroll, and to access contact information for additional questions.