Policies
Review the below policies related to internal controls for payroll:
FIN-ACC-1: Role of Fiscal Officer, Account Manager, and Account Supervisor
Click the above link to review the Indiana University policy on the role of a fiscal officer, account manager, and account supervisor. This policy will aid in clearly defining these roles in order to establish a process to ensure fiscal control, accountability, and integrity for university accounts.
FIN-ACC-650: Financial Compliance: Authority and Accountability
Click the above link to review the Indiana University policy on fiscal compliance, authority, and accountability. This policy contains information about roles and responsibilities at Indiana University. In particular, this policy is focused on outlining the authority for the university’s external financial audits, fiscal internal controls, and related compliance. This policy outlines the delegation of financial policy, standards, transactions, systems, and reporting as it relates to external financial compliance for the university as a whole.
FIN-PAY-001: Payroll Compliance
Click to review the Indiana University policy on payroll compliance. This policy helps ensure Indiana University is able to pay its employees in a timely and accurate manner in compliance with the university’s legal obligations. Review this policy for a detailed policy statement, the scope of the policy, the reasoning for the policy, procedures, contacts for further questions, the history of the policy, and to access information related to payroll compliance.
FIN-PAY-010: Segregation of Duties for Payroll Processing
Click the above link to review the Indiana University policy on the segregation of duties for payroll processing. Segregating duties is prudent and necessary to reduce the risk of errors and fraud. This policy establishes the segregation of payroll duties with the aim of minimizing errors and preventing fraud involving the processing and distribution of payroll. Review this policy in full for details about the segregation of duties for payroll processing, the scope of the policy, a policy statement, reasoning for the policy, policy procedures, the definitions of terms related to the segregation of duties for payroll processing, contacts for additional questions, information related to the segregation of duties for payroll processing, and the history of this policy.
FIN-PAY-020: Recording and Reviewing Time Worked by Non-Exempt Employees
Click to review the Indiana University policy on recording and reviewing time worked by non-exempt employees. This policy helps ensure accurate and timely reporting of hours worked and time-off benefits used by non-exempt IU staff. Review this policy for a detailed policy statement, the scope of the policy, the reasoning for the policy, procedures, definitions of common terms related to recording and reviewing time worked by non-exempt employees, sanctions if the policy is not followed, contacts for further questions, the history of the policy, and to access information related to recording and reviewing time worked by non-exempt employees.
FIN-PAY-050: Payroll Overpayment Processing
Click to review the Indiana University policy on payroll overpayment processing. This establishes that it is the policy of Indiana University to pursue collection of all overpayments made to university employees. Review this policy for a detailed policy statement, the scope of the policy, the reasoning for the policy, procedures, contacts for further questions, the history of the policy, and to access information related to payroll overpayment processing.
FIN-PAY-060: Release of Payroll Information and Employment Verifications
Click to review the Indiana University policy on the release of payroll information and employment verifications. This policy establishes payroll responsibility for providing employment and payroll information in response to employee information requests. Review this policy for a detailed policy statement, the scope of the policy, the reasoning for the policy, procedures, contacts for further questions, the history of the policy, and to access information related to payroll information and employment verifications.
DM-01: Management of Institutional Data
Click to review the Indiana University policy on the management of institutional data. This policy serves as a statement of objectives for managing institutional data. Review this policy for a detailed policy statement, the scope of the policy, the reasoning for the policy, procedures, definitions of terms related to the management of institutional data, sanctions if the policy is not followed, contacts for further questions, the history of the policy, and to access information related to the management of institutional data.