Payroll processing is one of the most critical functions within any organization. It ensures that employees are compensated accurately and on time while also maintaining compliance with tax regulations, labor laws, and organizational policies.

A key component of payroll processing is understanding payroll cycles- the recurring schedule by which employee wages are calculated and disbursed. Payroll cycles determine how often employees are paid and are closely tied to the timing of payroll tasks such as timekeeping, approvals, and direct deposits. Timely execution of these cycles is essential to ensure that employees receive their compensation without delays.

Among the core elements of payroll are paychecks and paycards, the primary methods by which employees receive their wages. This part of the payroll standards book provides an essential introduction into how paychecks and paycards work, outlines their differences, and explores their roles within the Indiana University payroll system. This foundational knowledge is vital to ensure effective and compliant payroll processes.

Policies

Review the below policies related to payroll processes:

• FIN-ACC-541: Stop Payment and Reissue of University Payroll Checks
• FIN-PAY-010: Segregation of Duties for Payroll Processing
• FIN-PAY-030: Timing of Payments and Off-Cycle Payroll
• FIN-PAY-040: Payment Methods and Pay Advices

Standards

Review the below standards related to payroll processes:

• UCO-PAY-3.00: Payroll Cycles and Timing of Payments
• PSOPS

Checklists

There are no checklists related to this portion of the book at this time. Please check back in the future!

TRAINING MATERIALS

Review the below training materials related to payroll processes:

• Savings Tool Training Video

OTHER RELATED MATERIALS

Review the below other materials related to payroll processes:

• Form: Stop Payment Request Workflow Form
• Reference Document: Direct Deposit and Paycards
• Reference Document: Direct Deposit Terms and Conditions
• Reference Document: Savings Tool FAQs
• Reference Document: Paycheck Modeler FAQs
• Reference Document: Fringe Benefits General Information
• Reference Document: View Paychecks Online
• Reference Document: View Year to Date Totals Online
• Reference Document: After-Tax Payroll Deductions List
• Reference Document: Before-Tax Payroll Deductions List
• Reference Document: Biweekly Pay Life Cycle
• Reference Document: Monthly Pay Life Cycle

IU Financial system reports and procedures

There are no IU financial system reports and procedures related to this portion of the book at this time. Please check back in the future!