Video presentations

There are several different ways to record video presentations – either individually or as part of a group – to submit as an assignment. This page provides instructions for commonly used presentation tools.

Recording a presentation individually

To record an individual presentation including personal video and/or slides, you have three IU supported options, Zoom, Kaltura Personal Capture, and recording directly into PowerPoint. Zoom and Kaltura Personal Capture record in one take. If if you need to edit the video, you would do that with a separate video editing tool like Adobe Premiere Elements or iMovie. PowerPoint allows you to record and re-record one slide at a time and then export the final version to a video file.

Recording with Zoom

These instructions presume you are using a desktop or laptop computer.

Zoom will allow you to record video of yourself and/or video of your computer screen.

  1. Go to the Zoom Download Center to download the Zoom Client for Meetings. After the file downloads, open it and follow the prompts to install. You may need administrator privileges on the computer you are using. If you are using a computer lab, Zoom should already be installed.
  2. Once Zoom is installed, open the app and you will be prompted to log in.
    • Choose “Log in with SSO” on the right
    • Type “IU” in the text box and click “Next”
    • Log in with your IU login and Duo.
  3. Start a Zoom meeting
    • When Zoom opens, click the “New Meeting” button and a Zoom meeting room will open.
    • Click the “Test speaker and microphone” link below the “Join with Computer Audio” button to make sure your webcam and microphone have connected properly. When they are working, click the “Join with Computer Audio” button.
  4. Record your presentation
    • To share your screen, click the green “Share” button in the control bar.

      If you have slides, there are two ways to share them. If you have 2 monitors, open your presentation in slide show and share the monitor where the presentation is showing. If you only have one monitor, you can share only the slide area of PowerPoint by clicking on the “Advanced” tab,  selecting “Portion of screen,” and fitting the green box around your slide.
    • When you’re ready to start, click the “Record” button at the bottom of the meeting window. (If you do not see the record button, mouse over the window and it will appear.)
    • Select “Record to Cloud” to save your video directly to Kaltura or “Record on this Computer” to record only to your hard drive. If you are planning to edit your video, select “Record on this Computer.” When Zoom is recording you will see a small red dot at the top left of the meeting window.
  5. Finish your recording and save your presentation
    • When you are done recording, click the “Stop Recording” button in the control bar and then click “End Meeting” at the bottom right.
    • Zoom will ask if you want to keep the meeting running; click “End meeting for all.”

If you recorded to the cloud, your video will automatically be sent to your Kaltura account. The transfer is not instantaneous – give Zoom some time to get your video to Kaltura and some more time for Kaltura to process it. The longer the video, the longer it takes. If you recorded to your computer, Zoom will process your video locally and let you know when it is done. You can then open the mp4 file in your preferred video editing application.

Continue to Submitting a video to an assignment or discussion

Recording with Kaltura Personal Capture

These instructions presume you are using a desktop or laptop computer.

Personal Capture will allow you to record video of yourself and/or video of your computer screen.

  1. Install the Personal Capture app
    • Go to Kaltura: My Media in Canvas, Kaltura Mediaspace, or the “Embed Kaltura Media” button () in the toolbar across the top of the text editor in the assignment. Click “Add New” and choose “Personal Capture.”
    • You’ll then be prompted to download either the Windows or Mac version. After the file downloads, open it and follow the prompts to install.
  2. Record your video
    • Open the Kaltura Personal Capture app as you would any other app on your computer. There is no need to log in until you are ready to upload your video to Kaltura. You can record a new video by clicking the “New Recording” button at the top of the window.
    • In the Personal Capture recorder, you have the option of choosing to record your camera, your screen, and your microphone.
    • If you have more than one camera or microphone attached to your computer, you can select which one you want to use by clicking the drop-down arrow next to each of them.
    • If you are recording your screen, you can choose to record your entire desktop or just a portion of it. If you choose to select an area, Personal Capture will offer a selection of standard video-sized areas but you can also create a custom-sized area by dragging the dotted lines surrounding the selection either in or out. 1280×720 will fit PowerPoint slides created in the widescreen format.
    • When you record your screen and your webcam, both will be recorded for the entire time so you do not have to do anything to switch back and forth.
    • Once you have chosen what you want to record, click the red Record button. You will have a 3-second countdown before recording begins.
  3. To pause or stop recording use the buttons on the recorder, which will now be at the bottom right of your screen.
  4. Review and upload your video
    • When you stop recording you have the following options:
    • When you are ready to save your video, you can either save your video to your computer only or save your video to your computer and upload it to Kaltura

Continue to Submitting a video to an assignment or discussion

Recording with PowerPoint in Office 365/2019

This option requires Office 365 or Office 2019 for Windows at least for the final export to video. You can download Office 365 from IUWare for free. Office 2019 is available on all computer lab Windows computers.

If you are on campus and cannot install Office 365 on your personal computer, you can record your audio by opening your PowerPoint file, going to the Insert tab, clicking the Audio button, and choosing “Record audio.” You can then go to a computer lab to export the file to video. Please do not record audio in the computer labs.

The following steps presume you have Office 365 or 2019.

  1. Activate the Recording tab on the Ribbon if it is not already there
    • The Recording tab does not appear on the Ribbon in PowerPoint 365 or 2019 by default so you may need to enable it. Go to File > Options and choose “Customize Ribbon.”
    • On the right side list of Main Tabs scroll down to Recording, check the box next to it, and click “OK.”
  2. Record your presentation
    • Open your PowerPoint file, go to the Recording tab, and click the “Record Slide Show” button to start recording.
    • Check and make sure your microphone and webcam (if using) are recording properly by clicking the small microphone and video camera icons at the bottom right of the recording screen.
    • Click the red “Record” button at the top left to start. You can stop after each slide and review your recording or you can continue through the whole presentation. If you continue, make sure to pause between slides. The 1-2 seconds of silence allow PowerPoint to tell what audio goes with what slide.
    • When you are done, click the “X” at the top right to finish.
  3. Export your presentation as a video file
    • When all the slides have been recorded, go to the Recording tab and click the “Export to video” button.
    • Select the quality you would like the video to be. Normally 1080p (the default) is fine and leave “Use Recorded Timings and Narrations” selected.
    • Click “Create video” and tell PowerPoint where to save your video file. The small black status bar at the bottom of PowerPoint will show you the progress of your export. Do not do anything else in PowerPoint while a video is processing or it will cancel the job.
    • Once the video has processed, you are ready to upload your video to Kaltura and submit. See submitting a previously recorded video for instructions.


Recording a group presentation

You can use either Zoom or PowerPoint to record a group presentation.

Group recording with Zoom

If your group is available to record together at the same time, you can use Zoom to record as described above. Zoom allows you to record a presentation with multiple people at different locations. Whoever starts the Zoom meeting room will record the presentation and submit the assignment.

For a group, one person will create a Zoom meeting room and then invite the rest of the participants. Invite your co-presenters by clicking the “Invite” button on the control bar at the bottom of the Zoom window and sending them an email.

Recording tips

  • Rehearse your presentation to smooth the transitions between presenters.
  • Decide if each person will be sharing their own screen for their portion or if one person will be responsible for sharing the presentation.
  • If someone is going to be editing the video, that person should create the Zoom room and record the presentation to their computer for easier editing. Also, the video will be easier to edit if you pause for a few moments after a mistake and then restart so that section can be quickly found by the lack of audio.

Please see the instructions above for details.

Group recording with PowerPoint in Office 365/2019

If your group prefers to record the individual sections independently and at least one person has Office 365 or 2019 or can access it at a computer lab, you can record directly into PowerPoint. Each person in the group would

  1. begin with a copy of the master PowerPoint file
  2. delete the slides that they are not responsible for recording
  3. record their audio and/or video on their slides only
  4. send the file with the recorded slides to the group member responsible for putting together the slide deck

The person putting the slides together would add the other members’ slides into their PowerPoint file and export it to video.

Please see the instructions above for details.

Recording tips

  • Team members using Macs or older versions of PowerPoint for Windows can record audio onto their slides by using the “Audio” option on the “Add” tab.
  • Starting from the same PowerPoint file is very helpful for the person who is compiling the recorded slides.
  • After your video is created, the person who will submit the assignment for the group will upload the video file to their Kaltura account.

Submit Your Presentation to an Assignment

If you have edited your video and need to upload it, see submitting a previously recorded video for instructions.

If your video is already in Kaltura, coming from Zoom or Personal Capture:

  1. Go to the assignment in Canvas and click the “Submit Assignment” button. If your presentation is turned in as a Discussion, click “Reply” in the Discussion
  2. Click the “Embed Kaltura Media” button () in the toolbar across the top of the text editor in the assignment or discussion.
  3. Find the video you want to embed in the list of your media and click the blue “Select” button to the right of it. If you want to embed a larger version of your video, select the drop-down arrow next to the “Select” button and choose “Large.”
  4. Your video will be placed in your discussion post or assignment. You can add any necessary text below your video and then click “Post Reply” or “Submit Assignment”

NOTE: If your video has been newly uploaded to Kaltura you may see a “media is being processed” animation where you expect your video to be.

The longer your video is, the longer it will take to process. It will appear once it has completed processing, though you may need to refresh your page to see it. You can embed a video that is still processing in Kaltura.


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