Policies
Review the below policies related to taxable scenarios regarding suppliers:
FIN-ACC-55: Foreign Source Gifts, Contracts, and Revenue-Producing Activities
Click the above link to review the Indiana University policy on foreign source gifts, contracts, and revenue-producing activities. This policy assigns departmental responsibility for compliance and establishes procedures for the university to comply with applicable foreign source reporting requirements, including 20 U.S.C. § 1011f (Section 117) and Indiana Code Title 21 Article 49 (SEA 388). This policy outlines the reporting requirements and emphasizes that Indiana University is required to report certain gifts, contracts, revenue-producing activities, and other arrangements with a foreign source if they involve the university, one of its units, or an affiliated organization receiving money, property, or other tangible benefits from a foreign source for the benefit of the university. Review this policy for information about the requirements around accepting and processing tangible items from a foreign source, definitions for common terms surrounding foreign source arrangements, and for information about how this policy impacts different units and employees at IU.
FIN-ACC-620: Expenditures: Expenses and Reimbursement Under the Accountable Plan
Click the above link to review the Indiana University policy on expenses and reimbursement under the accountable plan. The purpose of this policy is to provide guidelines to staff, faculty, students, and non-employees seeking reimbursement in the conduct of official Indiana University activities. It is used to ensure that the university is compliant with federal and state tax laws and regulations. Review this policy for a detailed policy statement, special considerations, the scope of the policy, the reasoning for the policy, procedures, common definitions surrounding reimbursement under the accountable plan, contacts for further questions, and the history of the policy.
FIN-PURCH-05: Prohibited Purchases
Click the above link to review the Indiana University prohibited purchases policy. This policy is in place to ensure university funds are not used to purchase goods or services that are not approved by university policy. Review this policy for a detailed policy statement, the scope of the policy, the reasoning for the policy, the definition for terms frequently used regarding this policy, sanctions if this policy is not followed, contacts for further questions, and the history of the policy.
FIN-TRE-90: External Agency Agreements
Click the above link to review the Indiana University policy on external agency agreements. IU may enter into contractual agreements to serve as fiscal agent for certain entities which are external to IU governance, for the purpose of facilitating the mutual achievement of educational, research, and public services purposes and goals. The purpose of this policy is to determine if the external agreement is in alignment with the mission of IU and to standardize the process of reviewing and accepting agreements with external agencies. Review this policy for information about the procedures around external agency agreements, the procedures to request approval for new external agency contracts, the process to terminate external agency agreements, details about the specific roles and responsibilities of units and individuals at IU in regard to external agency agreements, definitions for common terms surrounding external agency agreements, and for information about how this policy impacts different units and employees at IU.