Click to review the below other materials related to taxable scenarios regarding employees:

Reference Document: P-Card Information

Click the above link to navigate to the p-card general information page. This page is managed by the Indiana University Purchasing department. Procurement cards, also known as p-cards or pro-cards, are a convenient way to pay for hospitality, conference registrations, and one-off emergency purchases when there is not time to establish a purchase order. This webpage includes information about the p-card policy, how to obtain and activate a p-card, proper usage, sales tax information, and the responsibilities for the p-card holder.

Reference Document: SOP-CARD-01: P-Card Roles and Responsibilities Procedure

Click the above link to navigate to the purchasing standard operating procedure for p-card roles and responsibilities. This standard operating procedure acts as a guide to Indiana University employees surrounding the roles and responsibilities associated with the p-card program. Review this standard operating procedure for the rationale, procedures, and for definitions surrounding commonly used phrases related to p-card roles and responsibilities.

Reference Document: Best Practices for P-Card Documentation

Click the above link to navigate to a list of best practices regarding p-card documentation. The guidelines are maintained by the Indiana University Purchasing department. Following these guidelines will enable consistent expense report submissions for p-card reconciliation.

Reference Document: Audits and Suspensions for P-Cards

Click the above link to navigate to information regarding p-card audits and suspensions. This includes information about fiscal officer responsibilities regarding the p-card review process, information about reviews of p-card transactions by the IU Internal Audit department, sanctions if p-card users do not follow the p-card rules and guidelines in place, and contact information if p-card users have any questions about what constitutes as an allowable charge or as acceptable supporting documentation.

Reference Document: IU Travel Management Services Policies

Click the above link to review a list of policies, standard operating procedures, and supporting guidelines regarding travel. This information is maintained by the IU Travel Management Services department.

Reference Document: Emburse Enterprise Travel Object Codes

Click the above link to download a document that lists common travel object codes utilized within Emburse Enterprise.

Reference Document: Reimbursing Travel Expenses

Click the above link to download a comprehensive document on how to request reimbursement for different travel expense types.

Reference Document: Accountable Plan Flow Chart 

Click the above link to download a copy of the accountable plan flow chart. This flow chart contains procedures related to expenses and reimbursement under the accountable or nonaccountable plans.