IU Financial System Reports and Procedures
Click to review the below IU financial system reports and procedures related to supplies and expense:
Financial Statements Report and Instructions
The financial statements report is designed to help users obtain quick and easy access to all financial statements. Financial statements are formal records of financial activities and the overall financial position of an entity. There are three major financial statements utilized at Indiana University: the income statement, balance sheet, and cash flow statement. The financial statements report pulls all three of these reports simultaneously. Review the financial statements report instructions prior to running the report. Both the instructions and the report can be found by clicking the below links:
Multi-Year Financial Statements Report and Instructions
The multi-year financial statements report was introduced to help users obtain quick and easy access to historical financial statement information. This report provides users the ability to summarize and compare income statement and balance sheet balances over multiple years. This will enable users to easily analyze trends and make informed decisions. Review the multi-year financial statements report instructions prior to running the report. Both the instructions and the report can be found by clicking the below links:
BUY.IU Paid Transactions Report and Instructions
The BUY.IU paid transactions report shows users payments that have been issued related to their procurement transactions. Once an invoice is paid, the transaction moves off the BUY.IU aging report and appears on the BUY.IU paid transactions report. The BUY.IU paid transactions report total balance shows part of the general ledger balance total. To arrive at the general ledger balance (for the BUY.IU related expenses), the BUY.IU paid transaction total should be added to the BUY. IU aging transactions in payable status plus any discrepancies. Review the BUY.IU paid transactions report instructions prior to running the report. Both the instructions and the report can be found by clicking the below links:
BUY.IU PO Encumbrance Detail Report and Instructions
The BUY.IU PO encumbrance detail report shows the user BUY.IU encumbrance balances and highlight discrepancies between purchase order (PO) balances in BUY.IU and the general ledger (GL). This report is beneficial when gauging the remaining funds set aside for a specific PO or supplier, and it ensures both BUY.IU and the GL reflect the proper amounts encumbered and invoiced for those suppliers and at the account level. Review the BUY.IU encumbrance balances report instructions prior to running the report. Both the instructions and the report can be found by clicking the below links: