Click to review the below policies related to travel:

FIN-ACC-50: Expenditures: Hospitality

Click the above link to review the Indiana University policy on hospitality expenditures. This policy establishes and communicates the rules governing the allowability of hospitality expenditures, including reimbursement to faculty and staff and direct expenditure against university accounts. This policy outlines examples of appropriate hospitality expenditures and emphasizes that hospitality expenses must promote and further the mission of IU. Review this policy for a detailed policy statement, the scope of the policy, the reasoning for the policy, special considerations, procedures, common definitions surrounding hospitality expenditures, contacts for further questions, and the history of the policy.

FIN-ACC-340: University Automobiles and Automobile Allowances

Click the above link to review the Indiana University policy on automobiles and automobile allowances. This policy provides guidance on what positions qualify to receive university automobiles or automobile allowances and outlines the tax implications for these allowances. Review this policy for a detailed policy statement, the scope of the policy, the reasoning for the policy, special considerations, procedures, common definitions surrounding automobiles, sanctions if this policy is not followed, contacts for further questions, and the history of the policy.

FIN-ACC-610: Allowable Travel Payments to Faculty Members on Leave

Click the above link to review the Indiana University policy on allowable travel payments to faculty members on leave. University funds may be used to pay certain travel expenses for faculty members on leaves who are involved in work that benefits Indiana University. Leaves for purposes of this policy include leaves without pay, sabbaticals, and summer periods when the faculty member is not on appointment. Review this policy for a detailed policy statement, the scope of the policy, the reasoning for the policy, procedures, the definition for unit leaders in regard to this policy, sanctions if this policy is not followed, contacts for further questions, and the history of the policy.

FIN-ACC-620: Expenditures: Expenses and Reimbursement Under the Accountable Plan

Click the above link to review the Indiana University policy on expenses and reimbursement under the accountable plan. The purpose of this policy is to provide guidelines to staff, faculty, students, and non-employees seeking reimbursement in the conduct of official Indiana University activities. It is used to ensure that the university is compliant with federal and state tax laws and regulations. Review this policy for a detailed policy statement, special considerations, the scope of the policy, the reasoning for the policy, procedures, common definitions surrounding reimbursement under the accountable plan, contacts for further questions, and the history of the policy.

FIN-TRV-01: Travel

Click the above link to review the Indiana University travel policy. This policy provide guidance to individuals and university units regarding what travel expenses may be paid or reimbursed with university funds. The policy helps promote good stewardship of university resources, the policy provides access to a university preferred vendor list for individuals who are travelling, and the policy explains the relevant requirements and guidelines for travel expenses to be paid or reimbursed. Review this policy for a detailed policy statement, the scope of the policy, the reasoning for the policy, procedures, the definition for terms frequently used regarding this policy, sanctions if this policy is not followed, contacts for further questions, and the history of the policy.