Click to review the below policies related to travel:

FIN-ACC-50: Hospitality Expenditures

Click the above link to review the Indiana University policy on hospitality expenditures. This policy establishes and communicates the rules governing the allowability of hospitality expenditures, including reimbursement to faculty and staff and direct expenditure against university accounts. This policy outlines examples of appropriate hospitality expenditures and outlines that hospitality expenses must promote and futher the mission of IU. Review this policy for a detailed policy statement, the scope of the policy, the reasoning for the policy, procedures, common definitions surrounding hospitality expenditures, contacts for further questions, and the history of the policy.

FIN-ACC-340: University Automobiles and Automobile Allowances

Click the above link to review the Indiana University policy on automobiles and automobile allowances. This policy provides guidance on what positions qualify to receive university automobiles or automobile allowances and outlines the tax implications for these allowances. Review this policy for a detailed policy statement, the scope of the policy, the reasoning for the policy, procedures, common definitions surrounding automobiles, sanctions if this policy is not followed, contacts for further questions, and the history of the policy.

FIN-ACC-610: Allowable Travel Payments to Faculty Members on Leave

Click the above link to review the Indiana University policy on allowable travel payments to faculty members on leave. University funds may be used to pay certain travel expenses for faculty members on leaves who are involved in work that benefits Indiana University. Leaves for purposes of this policy include leaves without pay, sabbaticals, and summer periods when the faculty member is not on appointment. Review this policy for a detailed policy statement, the scope of the policy, the reasoning for the policy, procedures, the definition for unit leaders in regard to this policy, sanctions if this policy is not followed, contacts for further questions, and the history of the policy.

FIN-ACC-620: Reimbursement Under the Accountable Plan

Click the above link to review the Indiana University policy on reimbursement under the accountable plan. The purpose of this policy is to provide guidelines to staff, faculty, students, and non-employees seeking reimbursement in the conduct of official Indiana University activities. It is used to ensure that the university is in compliance with federal and state tax laws and regulations that define the types of expenses to be reimbursed without being included in taxable income to the individual. Review this policy for a detailed policy statement, the scope of the policy, the reasoning for the policy, procedures, common definitions surrounding reimbursement under the accountable plan, contacts for further questions, and the history of the policy.

FIN-TRV-01: Travel Policy

Click the above link to review the Indiana University travel policy. This policy provide guidance to individuals and university units regarding what travel expenses may be paid or reimbursed with university funds. The policy helps promote good stewardship of university resources, the policy provides access to a university preferred vendor list for individuals who are travelling, and explain the relevant requirements and guidelines for travel expenses to be paid or reimbursed. Review this policy for a detailed policy statement, the scope of the policy, the reasoning for the policy, procedures, the definition for terms frequently used in regard to this policy, sanctions if this policy is not followed, contacts for further questions, and the history of the policy.