Click to review the below policies related to payments to employees:

FIN-ACC-541: Stop Payment and Reissue of University Payroll Checks

Click the above link to review the Indiana University policy on issuing stop payments and the reissuing of payroll checks. This policy outlines the process for requesting and completing a reissue of a check as well as the responsible parties for the reissue process and for the pursuing reimbursement, if needed. This policy is in place to establish a procedure allowing the immediate reissue of payroll checks that are lost, stolen, or mutilated. Review this policy in full for details about the process surrounding payroll check stop payment orders, the scope of the policy, reasoning for the policy, the definition for a stop payment order, and the history of this policy.

FIN-ACC-630: Determination of Employee or Independent Contractor Status

Click the above link to review the Indiana University policy on the determination of an employee or independent contractor status. This policy is in place to assist departments in making a determination of whether payments made to individuals for services performed for the university should be paid and reported as employee wages, or as compensation to an independent contractor. This policy outlines independent contractor criteria and the procedures for soliciting tax forms prior to working with an indepdent contractor. Review this policy for the scope, the policy statement, detailed procedures, the policy reasoning, the history of this policy, and for contact information for further questions about this policy.

FIN-PAY-020: Recording and Reviewing Time Worked by Non-Exempt Employees

Click the above link to review the Indiana University policy on recording and reviewing time worked by non-exempt employees. This policy outlines the timekeeping methods for units at Indiana University, how this impacts departments at Indiana University, and the responsibilities of units in regard to recording and reviewing time worked by non-exempt staff. This policy ensures that IU effectively records, reviews, and pays the hours worked by non-exempt staff accurately and in compliance with the university’s legal obligations.

FIN-PAY-030: Timing of Payments and Off-Cycle Payroll

Click the above link to review the Indiana University policy on the timing of payroll payments and off-cycle payroll payments. This policy outlines the university payroll calendars, the mechanisms to pay employees outside the on-cycle payroll schedule, and the qualifications for off-cycle payments. This policy establishes systems in order to comply with applicable regulations and to strengthen internal controls.

FIN-PAY-040: Payment Methods and Pay Advices

Click the above link to review the Indiana University policy on payment methods and payment advices. This policy outlines the processes for issuing and distributing payroll via direct deposit, pay cards, paper paychecks, and for providing employees with pay advices. This policy establishes proper authorities in order to create, implement, monitor, modify, and enforce processes consistent with this policy. This ensure accurate and timely payment of Indiana University’s employees and compliance with the university’s legal obligations.