Click to review the below policies related to payments to suppliers:

FIN-ACC-520: Cancellation of University Checks (non-payroll)

Click the above link to review the Indiana University policy on the cancellation of non-payroll university checks. This policy outlines the process for the cancellation of non-payroll checks. This policy is in place to ensure that university financial records are updated in an accurate and timely manner for all transactions relating to the cancellation of non-payroll university checks. Review this policy in full for details about the process surrounding non-payroll check cancellations, the scope of the policy, reasoning for the policy, and history of the policy.

FIN-ACC-540: Stop Payments and Reissue of Disbursement Checks (non-payroll)

Click the above link to review the Indiana University policy on issuing stop payments and the reissuing of non-payroll disbursement checks. This policy outlines the process for requesting and completing a reissue of a check as well as the responsible parties for the reissue process and for the pursuing reimbursement, if needed. This policy is in place to ensure that university financial records are updated in an accurate and timely manner for all transactions relating to the reissue of university disbursement checks that are lost, stolen, or mutilated. Review this policy in full for details about the process surrounding non-payroll check stop payments and reissues, the scope of the policy, reasoning for the policy, definitions for commonly used phrases related to this process, and the history of this policy.

FIN-PURCH-13: Utilization of Historically Underrepresented Diverse Suppliers

Click the above link to review the Indiana University policy on the utilization of historically underrepresented diverse suppliers. Indiana University is committed to providing historically underrepresented diverse suppliers every opportunity to compete for its business. Efforts will be made in the purchasing department to identify historically underrepresented diverse suppliers, inform these suppliers of university requirements, and solicit quotes from such suppliers whenever possible. Review this policy in full for details about the process of reaching out to diverse suppliers, the scope of the policy, reasoning for the policy, procedures for this policy, definitions for commonly used phrases related to this process, contacts to reach out to for more information, and the history of this policy.

FIN-TRE-90: External Agency Agreements

Click the above link to review the Indiana University policy on external agency agreements. The policy outlines the requirements to enter into contract with external agencies. This policy provides guidance and an operating framework for Indiana University (IU) to serve as fiscal agent for certain entities that are external to IU governance, for the purpose of facilitating the mutual achievement of educational, research, and public services purposes and goals.

FIN-TRE-100: Signature Authority and Delegation

Click the above link to review the Indiana University policy on signature authority and delegation. This policy establishes and clarifies protocols regarding signature authority and the delegation of signature authority with respect to contracts and agreements between the university and third parties. In particular, this policy is focused on outlining parties who have the authority to sign documents related to conducting the business operations of the university, the procedure to request a delegation of signature authority, definitions for common types of agreements between IU and third parties, and how this policy impacts different departments at IU.