Policies
Click to review the below policies related to payments to individuals:
FIN-ACC-590: Expenditures: Gifts to Employees, Non-Employees, and Students
Click the above link to review the Indiana University policy on gifts to employees, students, or non-employees. This policy emphasizes that expenditures should not exceed specific thresholds, gifts should be related to the primary mission of the institution, and that university employees must demonstrate prudent judgement when expending funds. Review this policy in full for details about appropriate gifts to employees or non-employees, the scope of the policy, special considerations, the reasoning for the policy, definitions for commonly used phrases related to this process, contacts to reach out to for more information, and the history of this policy.
FIN-ACC-630: Determination of Employee or Independent Contractor Status
Click the above link to review the Indiana University policy on the determination of an employee or independent contractor status. This policy is in place to assist departments in making a determination of whether payments made to individuals for services performed for the university should be paid and reported as employee wages, or as compensation to an independent contractor. This policy outlines independent contractor criteria and the procedures for soliciting tax forms prior to working with an independent contractor. Review this policy for the scope, the policy statement, detailed procedures, the policy reasoning, the history of this policy, and for contact information for further questions about this policy.
FIN-ACC-640: Expenditures: Incentives, Contests, Drawings, Games, and Prizes
Click the above link to review the Indiana University policy on incentives, contests, drawings, games, and prizes. This policy is in place because units may provide incentives or conduct contests, drawings, or games for prizes to encourage attendance at or participation in events or activities. Prior to awarding these items, it is important to review this policy in full as there are tax and financial implications for these awards. Review this policy for the scope, the policy statement, special considerations, detailed procedures, the policy reasoning, definitions for commonly used phrases related to this process, sanctions if this policy is not followed, the history of this policy, and for contact information for further questions about this policy.