Click to review the below other related materials related to systems UCO supports:

Reference Documents: Kuali Financial System UCO Support Information

The Office of the University Controller oversees certain technical components of several enterprise financial systems and third-party applications that facilitate Indiana University’s compliance with accounting, payroll, and tax reporting requirements. The above link provides information related to Kuali Financial System, including a description of KFS, the typical users within KFS, how UCO supports those users, and additional resources related to KFS.

Reference Documents: Kuali Time System UCO Support Information

The Office of the University Controller oversees certain technical components of several enterprise financial systems and third-party applications that facilitate Indiana University’s compliance with accounting, payroll, and tax reporting requirements. The above link provides information related to Kuali Time System, including a description of Kuali Time System, the typical users within Kuali Time System, how UCO supports those users, and additional resources related to Kuali Time System.

Instructions: Timekeeping in Kuali Time

Click the above link for information about time and attendance within Kuali Time. This page details how to record time worked, an example of a time chart entry, a list of helpful guides for navigating Kuali Time, and frequently asked questions when utilizing Kuali Time.

Instructions: Kuali Time Rules Guide

Click the above link to download a document outlining the administration tab within Kuali Time including detailed information about the work area maintenance screen, how to create new rules within Kuali Time, and how to update current rules within Kuali Time.

Instructions: Kuali Time Complete User Guide

Click the above link to download a document outlining Kuali Time including an overview of Kuali Time, the different user roles, employee options for clocking in and out, approver roles and options, and administrator roles and options within Kuali Time.

Instructions: Kuali Time Employee Guide

Click the above link to download a document outlining employee options and functions within Kuali Time including an overview of Kuali Time, how to clock in and out, how to correct and edit a timesheet, and how to report problems within Kuali Time.

Instructions: Kuali Time Kiosk Configuring a USB Card Reader Instructions

Click the above link to download detailed documentation on how to properly configure a USB card reader within the Kuali Time kiosks.

Instructions: Kuali Time Timesheet Document Search

Click the above link to download a document that describes how the timesheet document search function works and provides tips for using this query efficiently.

Reference Document: Kuali Time Frequently Asked Questions

Click the above link to download a document that answers several frequently asked questions surrounding Kuali Time.

Instructions: Kuali Time Clock Entry Quickstart Guide

Click the above link to download a document outlining time clock entry options and functions within Kuali Time including how to access a timesheet, how the time application is displayed, how to clock in and how, how to submit a missed punch document, how to view hours worked, leave accruals, how to add leave hours, and where to go to report problems.

Instructions: Kuali Time Clock Entry Rounding Guide

Click the above link to download a document that provides a breakdown of how time rounding is applied in Kuali Time. This document explains time rounding, provides examples of time rounding, and provides instructions on how to view actual times within Kuali Time.

Instructions: Kuali Time Viewing, Entering, and Editing Leave Hours Quickstart Guide

Click the above link to download a document that provides a breakdown of how to view, enter, and edit leave hours in Kuali Time. This document also provides resources to report problems and get additional help.

Instructions: Kuali Time Manual Entry Quickstart Guide

Click the above link to download a document that provides a breakdown of how to view, enter, modify and edit time worked and leave hours manually in Kuali Time. This document also provides resources to report problems and get additional help.

Reference Documents: Human Resources Management Payroll System UCO Support Information

The Office of the University Controller oversees certain technical components of several enterprise financial systems and third-party applications that facilitate Indiana University’s compliance with accounting, payroll, and tax reporting requirements. The above link provides information related to Human Resources Management Payroll System, including a description of Human Resources Management Payroll System, the typical users within Human Resources Management Payroll System, how UCO supports those users, and additional resources related to Human Resources Management Payroll System.

Reference Document: Human Resources Management Payroll System Voucher Frequently Asked Questions

Click the above link to download a document that answers several frequently asked questions surrounding payroll vouchers.

Reference Document: Human Resources Management Payroll System Paygroup List

Click the above link to download an Excel document that lists the IU paygroup chart with all paygroup categories included.

Reference Document: Labor Object Codes and Rates

Click the above link to download a document that lists all labor distribution object codes, the historical fringe benefit rates, along descriptions for each labor object code.

Reference Document: Local Tax Codes

Click the above link to download a document that lists all locality and county tax code options.

Reference Document: Master Earn Code List

Click the above link to download a document that lists all the earn code options including a description of the earn code, the usage instructions, and details such as the amount and voucher ppgs.

Reference Document: Vacation and PTO Accrual Chart

Click the above link to download an Excel document that lists the vacation terminal hours and vacation accrual hours per pay period for employees based on years worked.

Reference Document: Payroll Accrual Information

Click the above link to download a document that provides a breakdown of the reasoning payroll is accrued, how to properly view payroll accruals, and how to enter payroll accruals at Indiana University.

Instructions: Adjustment Voucher Guide

Click the above link to download a document with detailed instructions on how to process an electronic adjustment voucher within the HRMS Payroll module. This guide goes over the steps for processing an adjustment voucher, how to review an adjustment vouchers status, how to confirm an adjustment voucher was input within the system, and the guide provides detailed examples of situations that would require an adjustment voucher.

Instructions: Biweekly Pay Cycle Guide (formerly Biweekly SOP)

Click the above link to download a document that details the biweekly pay life cycle, what this means for payroll processors and approvers, and the timeline to review and audit payroll entries.

Instructions: Monthly Pay Cycle Guide (formerly Monthly SOP)

Click the above link to download a document that details the monthly pay life cycle, what this means for payroll processors and approvers, and the timeline to review and audit payroll entries.