Other Related Materials
Click to review the below other related materials related to systems access and roles:
Reference Documents: Kuali Financial System Access Information
The Office of the University Controller oversees certain technical components of several enterprise financial systems and third-party applications that facilitate Indiana University’s compliance with accounting, payroll, and tax reporting requirements. The above link contains information on the different levels of permissions within the Kuali Financial System (KFS), the requirements that would need to be met to receive each level of access, and how to formally request access. Review this page for detailed information about the different roles within KFS, recommended training for KFS users, and additional resources related to KFS.
Form: Kuali Financial System AR Document Viewer Access Questionnaire
Click the above link to submit a request to update a KFS user’s system access so they can view accounts receivable documents.
Form: Kuali Financial System SB New Org and Initiator Request Form
Click the above link to submit a request to create a new organization within KFS. One can also use the above form to submit a request to create a new initiator on service billing documents.
Form: Kuali Financial System SB Modify Org and Initiator Request Form
Click the above link to submit a request to update a KFS user’s system access so they can fuction as an initiator on service billing documents within KFS. Click the above link to submit a request to update an organization within KFS.
Reference Documents: Kuali Time System Access Information
The Office of the University Controller oversees certain technical components of several enterprise financial systems and third-party applications that facilitate Indiana University’s compliance with accounting, payroll, and tax reporting requirements. The above link contains information on the different levels of permissions within the Kuali Time System, the requirements that would need to be met to receive each level of access, and how to formally request access. Review this page for detailed information about the different roles within the Kuali Time System, recommended training for Kuali Time System users, and additional resources related to Kuali Time System.
Instructions: Kuali Time Add Approver and Payroll Processor Delegates Guide
Click on the above link to download a quick start guide on how to assign delegates within Kuali Time. In particular, this guide shows how to add approver and processor delegates. This allows the department administrator to temporarily assign approval to another person. This enables delegates to approve timesheets when the main approver or payroll processor is unavailable.
Reference Document: Kuali Time Administrator Roles and Options
Click on the above link to download a document outlining the system administrator roles and options within Kuali Time. This document outlines the specific functions, rules, and inquiries that can be run under different roles within Kuali Time.
Instructions: Kuali Time Complete User Guide
Click on the above link to download a guide outlining Kuali Time including an overview of Kuali Time, the different user roles, employee options for clocking in and out, approver roles and options, and administrator roles and options within Kuali Time.
Instructions: Kuali Time Department Administrator Guide
Click on the above link to download a guide outlining all the key tasks that department administrators can perform within Kuali Time. This document details the various maintenance pages available on the admin tab, discusses establishing and maintaining Kuali Time business rules, and explains how to use the time keeping, administrative, and inquiries pages as an administrator.
Instructions: Kuali Time Guide for Approvers and Payroll Processors
Click the above link to download a guide outlining all of the key tasks that time approvers and payroll processors can perform in the Kuali Time System. This guide provides an overview of the approvals and payroll processor tabs and explains how to complete various functions within Kuali Time as a time approver or payroll processor.
Reference Documents: Human Resources Management Payroll System Access Information
The Office of the University Controller oversees certain technical components of several enterprise financial systems and third-party applications that facilitate Indiana University’s compliance with accounting, payroll, and tax reporting requirements. The above link contains information on the different levels of permissions within the Human Resources Management Payroll System, the requirements that would need to be met to receive each level of access, and how to formally request access. Review this page for detailed information about the different roles within the Human Resources Management Payroll System, recommended training for Human Resources Management Payroll System users, and additional resources related to the Human Resources Management Payroll System.
Form: Human Resources Management Payroll System Access Request Form
Click the above link to submit a request to access the Human Resources Management Payroll System.
Reference Document: Human Resources Management Payroll System Access Request Form Instructions
Click the above link to download the detailed instructions for how to fill out the form to request to access the Human Resources Management Payroll System.
Form: Human Resources Management Payroll System Department Assignments
Click the above link to download an Excel document outlining the FMS processor assigned to each department at Indiana University within the Human Resources Management Payroll System.