Policies
Click to review the below policies related to systems UCO supports:
FIN-ACC-490: Non-Student (External) Accounts Receivable, Annual Write-off Report
Click the above link to review the Indiana University policy on non-student external accounts receivable and the annual write-off report. This policy clarifies the standards for accounts receivable. The above policy states that all university operations billing for goods or services to external customers are required to use the Kuali Financial System Accounts Receivable module, unless the organization has an independent accounts receivable system first approved by the campus and then by the Office of the Treasurer. Accounting records and reports must be prepared on the basis of accrual accounting for interim and year-end close. Review this policy for detailed information about the annual write-off report, the scope of the policy, the reason for this policy, detailed procedures, and common definitions around accounts receivable. Following this policy ensures compliance with Generally Accepted Accounting Principles and helps ensure internal controls are in place.
FIN-PAY-020: Recording and Reviewing Time Worked by Non-Exempt Employees
Click the above link to review the Indiana University policy on recording and reviewing time worked by non-exempt employees. This policy outlines the timekeeping methods for units at Indiana University, how this impacts departments at Indiana University, and the responsibilities of units in regard to recording and reviewing time worked by non-exempt staff. This policy ensures that IU effectively records, reviews, and pays the hours worked by non-exempt staff accurately and in compliance with the university’s legal obligations.
FIN-PAY-030: Timing of Payments and Off-Cycle Payroll
Click the above link to review the Indiana University policy on the timing of payroll payments and off-cycle payroll payments. This policy outlines the university payroll calendars, the mechanisms to pay employees outside the on-cycle payroll schedule, and the qualifications for off-cycle payments. This policy establishes systems in order to comply with applicable regulations and to strengthen internal controls.
FIN-PAY-040: Payment Methods and Pay Advices
Click the above link to review the Indiana University policy on payment methods and payment advices. This policy outlines the processes for issuing and distributing payroll via direct deposit, pay cards, paper paychecks, and for providing employees with pay advices. This policy establishes proper authorities in order to create, implement, monitor, modify, and enforce processes consistent with this policy. This ensure accurate and timely payment of Indiana University’s employees and compliance with the university’s legal obligations.