Policies
Click to review the below policies related to systems access and roles:
FIN-ACC-1: Role of Fiscal Officer, Account Manager, and Account Supervisor
Click the above link to review the Indiana University policy on the role of a fiscal officer, account manager, and account supervisor. This policy will aid in clearly defining these roles in order to establish a process to ensure fiscal control, accountability, and integrity for university accounts.
FIN-ACC-10: Ranking of Fiscal Officer, Account Supervisor, Account Manager, and Delegation of Signature Authority
Click the above link to review the Indiana University policy on the ranking of the fiscal officer, account supervisor, account manager, and the delegation of signature authority. This policy is in place to establish responsibility for an account by ensuring that the persons authorized to transact business on an account are the only people actually authorizing financial transactions.
FIN-ACC-470: Internal Controls
Click the above link to review the Indiana University policy on internal controls. The objective of this policy is to establish best practices regarding internal controls at Indiana University. The university is required by Federal regulations, including Uniform Guidance and Generally Accepted Accounting Principles (GAAP), to maintain an effective internal control structure.
FIN-ACC-650: Financial Compliance: Authority and Accountability
Click the above link to review the Indiana University policy on fiscal compliance, authority, and accountability. This policy contains information about roles and responsibilities at Indiana University. In particular, this policy is focused on outlining the authority for the university’s external financial audits, fiscal internal controls, and related compliance. This policy outlines the delegation of financial policy, standards, transactions, systems, and reporting as it relates to external financial compliance for the university as a whole.
FIN-PAY-001: Payroll Compliance
Click the above link to review the Indiana University policy on payroll compliance. This policy contains information about established payroll and timekeeping systems and processes to promote compliance with applicable laws, regulations, and IU’s own financial management responsibilities and objectives. In particular, this policy is focused on outlining the authority for the university’s payroll policy, systems, procedures, and internal controls for employee and staff salaries, wages, benefits, payroll taxes, and other payroll deductions.
FIN-PAY-010: Segregation of Duties for Payroll Processing
Click the above link to review the Indiana University policy on the segregation of duties for payroll processing. This policy establishes the segregation of payroll duties with the aim of minimizing errors and preventing fraud involving the processing and distribution of payroll. Segregation of duties involves dividing responsibilities for handling payroll, as well as recording, authorizing, and approving transactions, among different people, so that no one person can control the payroll process from start to finish.