1 Dossier Preparation: Phase 1

The first phase of dossier preparation focuses on the preparation of materials to be sent to expert evaluators. These materials typically include:

• a CV (see Appendix 1: Suggestions for Faculty CVs)
• a short statement (4-7 pages) defining the candidate’s chosen area of excellence as teaching and contextualizing the materials included for review (see Appendix 2: Suggestions for Preparing Short Statement and Evidence for Expert Evaluators)
• a sample of evidence for review by expert evaluators. (This evidence is specific to the area of excellence.) Common items provided to outside evaluators include:
  • pedagogical materials (syllabi, sample assignments, etc.)
  • videos of teaching or conducting
  • peer observations of teaching
  • evidence of student achievement
  • teaching evaluations
  • reprints of articles
  • Tables of Contents and parts of books
  • recordings
  • scores of compositions or arrangements with accompanying sound sources

See additional suggestions under “Evidence of Teaching” in Procedures in the Jacobs School of Music for Long-Term Contracts and Promotion Decisions.

Candidates will consult with their department chair and with the ADFARCA to determine the appropriate scope and quantity of materials to be sent out. All files should be converted to PDFs when appropriate.

This phase also includes the identification of letter writers in two categories:

1. Expert evaluators. For promotion to senior lecturer, evaluative letters for the dossier may be drawn from expert evaluators within the School or from the profession at large. Evaluators from within the School should not also be serving on the candidate’s review committee.

The candidate will supply a list of at least six people from outside the department to serve as expert evaluators. After discussion with appropriate members of the department or review committee, the review committee chair may compile a separate list of a maximum of four additional expert evaluators if desired. In both cases expert evaluators may be from the JSoM, the university, or outside of the university, but may not be within the candidate’s department.

For promotion to teaching professor, dossiers must include a minimum of six letters from external evaluators, three from a list prepared by the candidate and three from a list prepared by the review committee or school.

The review committee chair should contact all potential evaluators to determine their willingness to write a letter evaluating the candidate. The Associate Dean for Faculty Affairs, Research, and Creative Activity will send the candidate’s dossier and a copy of the Jacobs School procedures for lecturer appointments to all those correspondents willing to participate.

2. Student evaluators. The candidate will identify former students (6-8) from whom to request letters of support.

See also “Letters for the Dossier” in Procedures in the Jacobs School of Music for Long-Term Contracts and Promotion Decisions.

Timeline for Phase 1: