5 eDossier Checklist
The lists below outline the main sections of the eDossier and the folders found within each section. Please keep in mind that some of these folders may not apply to your case–you should not feel compelled to fill every folder.
Notes:
1) All solicited letters will be uploaded by the Office of the ADFARCA. These are not visible to the candidate but will be visible to those authorized at each stage of review.
- Teaching (Solicited letters from students)
- Research (Solicited letters from collaborators)
- Typically includes solicited letters from IU/JSoM faculty (even if not collaborators).
- Service (Solicited letters from service entities)
- May include solicited letters from IU/JSoM faculty who write specifically about committee work or other service contributions.
2) Supplemental – Post Submission folder
- Supplemental Supporting Items: Includes any supporting material added to the dossier after submission. Typically used only in exceptional circumstances.
** = Materials uploaded by the Office of the ADFARCA
General
Department and School Criteria**
- Expectations for Promotion/Appointment to Long-Term Contract.
- May also include departmental criteria.
Candidate’s CV
- On CV: indicate peer reviewed publications; list separately publications to be considered research, teaching or service; and, for promotion to Teaching Professor, indicate work done since appointment as Senior Lecturer.
- May also include supplemental files or appendices.
Candidate’s Statements
- Statement(s) on Research/Creative Activity, Teaching, and Service/Engagement
- May also include eDossier index files.
Department (School) List of Prospective Referees**
- Include brief summary of credentials (or link to institutional/professional bio) and relationship(s) with candidate.
- Compiled by candidate in consultation with department and submitted to ADFARCA.
Candidate’s List of Prospective Referees**
- Include brief summary of credentials (or link to institutional/professional bio) and relationship(s) with candidate.
- Compiled by candidate in consultation with department and submitted to ADFARCA.
Teaching
List of Courses Taught
- An index or table of contents for the Teaching folder as a whole is strongly recommended.
- List courses chronologically by semester.
- Grade distribution charts prepared by Office of ADFARCA based on database maintained by the Office of the Registrar. May include supplemental memo for faculty whose courses have small enrollment.**
Sample of Course Materials
- Syllabi, exercises, assignments, exams, student work, etc.
Graduate Training
- List PhD [DM, DME] and Masters, role (e.g., chair, committee member), and include dissertation titles.
- May duplicate listings from CV. Separate by degree if appropriate.
Student Awards, Honors, Collaborative Publications, Achievements
- May duplicate listings from CV.
Undergraduate Research Experiences and Mentoring
- May duplicate listings from CV.
Student Course Evaluations**
- Include a summary of quantitative data and all qualitative responses gathered from student evaluation forms. Do not scan nor upload individual student evaluation forms.
- Prepared by Office of ADFARCA and uploaded/organized in consultation with candidate. May include various formats (JSoM online reports, BEST reports/comments, OCQ reports, ensemble reports, etc.).
Unsolicited Letters from Former Students
Evidence of Learning Outcomes
- Document assessment strategies, supporting data, and any pedagogical adjustments made.
Peer Evaluations**
- Solicited by the chair or dean, these include letters from peer observers and or teaching mentors.
Curricular Development
- Includes new courses and/or programs, and evidence of impact
Professional Pedagogical Development
- Workshops, learning communities, master classes, etc.
Teaching Publications
- Includes scholarship of teaching and learning, pedagogical articles (note refereed), textbooks
Teaching Awards, Honors, Grants, Fellowships
Research in Support of Teaching
- All research/creative activity should be documented in this folder. You may add a separate index for this folder if desired.
Service/Engagement
Evidence of Service to the University, School and Department
- May duplicate listings from CV.
Evidence of Service to the Profession
- May duplicate listings from CV.
Evidence of Engagement with Non-Academic Communities and Agencies
- May duplicate listings from CV.
Research in Support of Service