Recording an individual or group presentation with Zoom

These instructions presume you are using a desktop or laptop computer.

Zoom will allow you to record video of yourself and/or video of your computer screen.


  1. If you’ve not already done so, go to the Zoom Download Center to download the Zoom Client for Meetings. After the file downloads, open it and follow the prompts to install. You may need administrator privileges on the computer you are using. If you are using a computer lab, Zoom should already be installed.
  2. Once Zoom is installed, open the app and you will be prompted to log in. (Video walkthrough of logging in to the Zoom app)
    • Choose “Log in with SSO” on the right
    • Type “IU” in the text box and click “Next”
    • Log in with your IU login and Duo.
  3. Start a Zoom meeting
    • When Zoom opens, click the “New Meeting” button and a Zoom meeting room will open.
    • Click the “Test speaker and microphone” link below the “Join with Computer Audio” button to make sure your webcam and microphone have connected properly. When they are working, click the “Join with Computer Audio” button.
  4. Record your presentation
    • To share your screen, click the green “Share” button in the control bar.

      If you have slides, there are two ways to share them. If you have 2 monitors, open your presentation in slide show view and share the monitor where the presentation is showing. If you only have one monitor, you can share only the slide area of PowerPoint by clicking on the “Advanced” tab,  selecting “Portion of screen,” and fitting the green box around your slide.
    • When you’re ready to start, click the “Record” button at the bottom of the meeting window. (If you do not see the record button, mouse over the window and it will appear.)
    • Select “Record to Cloud” to save your video directly to Kaltura or “Record on this Computer” to record only to your hard drive. If you are planning to edit your video, select “Record on this Computer.” We currently recommend choosing “Record on this Computer” as processing times in the Zoom cloud are very long. 
    • When Zoom is recording you will see a small red dot at the top left of the meeting window.
  5. Finish your recording and save your presentation
    • When you are done recording, click the “Stop Recording” button in the control bar and then click “End Meeting” at the bottom right.
    • Zoom will ask if you want to keep the meeting running; click “End meeting for all.”

If you recorded to your computer, Zoom will process your video locally and let you know when it is done. You can then upload the file to Kaltura or, if you would like to edit the video first, open the mp4 file in your preferred video editing application.

If you recorded to the cloud, your video will automatically be sent to your Kaltura account. The transfer is not instantaneousplease be patient.  Your video first goes to Zoom and then is passed over to Kaltura and then Kaltura needs to process the video. The longer the video, the longer it takes.

Group recording with Zoom

If your group is available to record together at the same time, you can use Zoom to record as described above. Zoom allows you to record a presentation with multiple people at different locations. Whoever starts the Zoom meeting room will record the presentation and submit the assignment.

For a group, one person will create a Zoom meeting room and then invite the rest of the participants. Invite your co-presenters by clicking the “Invite” button on the control bar at the bottom of the Zoom window and sending them an email.

Recording tips

  • Rehearse your presentation to smooth the transitions between presenters.
  • Decide if each person will be sharing their own screen for their portion or if one person will be responsible for sharing the presentation.
  • If someone is going to be editing the video, that person should create the Zoom room and record the presentation to their computer for easier editing. Also, the video will be easier to edit if you pause for a few moments after a mistake and then restart so that section can be quickly found by the lack of audio.

Submit Your Presentation to an Assignment

If you recorded your video to your computer and need to upload it, see Uploading a previously recorded video for instructions.

If your video is already in Kaltura, based on your instructor’s instructions:

Verify the Automatic Captions on Your Video

All video uploaded to Kaltura is automatically mechanically captioned using speech-to-text technology. If you’ve ever used speech-to-text, you know it’s never 100% accurate so you need to check your captions and edit as needed to make sure they are correct and not saying anything embarrassing. The mechanical captions appear fairly quickly on short videos once they’re uploaded. You can check them either in Kaltura: My Media if it is available in your course, or at Kaltura Mediaspace.  Instructions on checking and editing your captions are at Accessible Videos in this book.

Note on Video Processing

When a video is first uploaded to Kaltura you will see a “media is being processed” animation where you expect your video to be.

Please be patient.  Processing time depends on the length of the video and the number of other videos Kaltura is processing.  It will appear once it has completed processing, though you may need to refresh your page to see it. You can embed a video that is still processing in Kaltura.



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