Recording an individual or group presentation with Zoom

These instructions presume you are using a desktop or laptop computer. 

Zoom will allow you to record video of yourself, other people, and/or your computer screen.

You can use Zoom in a browser or by using the Zoom Client for Meetings app for Windows, Mac, or ChromeOS. If you want to use virtual backgrounds, you must use the Zoom Client app. See the instructions at the bottom of this page for downloading and logging into the Zoom app.

Instructions

  1. Go to zoom.iu.edu and click the “Log in to Zoom” button. You will be prompted to log in using IU Login and Duo if you are not already logged in to an IU system.
  2. Click “Host a Meeting” at the top right of the page and choose “with video on” or “with video off” depending on what your video will be showing.
  3. If you have the Zoom app installed, your meeting room will open in the app, otherwise, it will open in your browser.
  4. Join your audio by clicking the “Join with Computer Audio” button. It helps to use a headset or earbuds for Zoom meetings for better audio quality.  If this is the first time you have used Zoom with your current microphone or speakers/headphones, it’s a good idea to check your audio quality before recording.
  5.  If you are using slides, to record them in your presentation click the green “Share Screen” button in the control bar at the bottom.

NEW: Zoom’s 5.2.1 desktop client introduces Share Slides as Virtual Background on a computer running the Zoom desktop app. Here’s a short recording of it in action: Zoom: PowerPoint as Virtual Background. If your computer has the ability to use virtual backgrounds, you can use your slides as a virtual background with the Zoom desktop app version 5.2.1 or higher. If you do not have at least version 5.2.1, update the app by clicking on the square at the top right of the desktop app with either your picture or initials and select “check for updates.”

  1. When you’re ready to start, click the “Record” button at the bottom of the meeting window.
    • If you are using Zoom in a browser your recording will automatically go to Kaltura. If you are using the Zoom desktop app, you would choose “Record to Cloud” to save your video to Kaltura.
    • When Zoom is recording you will see a small red dot at the top left of the meeting window.
  2. When you are done recording, click the “Stop Recording” button in the control bar and then click “Leave” at the bottom right.  Zoom will ask if you want to leave and keep the meeting running or end the meeting for everyone. Click “End Meeting” to close the meeting room.
  3. Once you end the meeting, your video will automatically be sent to your Kaltura account. The transfer is not instantaneous – please be patient.  Your video first goes to Zoom and then is passed over to Kaltura and then Kaltura processes the video.

Group recording with Zoom

Zoom allows you to record a presentation with multiple people at different locations. If your group is available to record together at the same time, you can use Zoom to record as described above.

Inviting group members

One person in the group will host the meeting and then invite the rest of the participants.

  1. Click the “Manage Participants” button on the control bar at the bottom of the Zoom window
  2. Click “Invite”
  3. Click the “Copy the URL” button.
  4. Send your group members that URL and they will be able to join you in the Zoom meeting room.

Recording tips

  • The recording will show what the meeting host sees. If you want all participants showing all the time make sure your view is set to show everyone by choosing Gallery View at the top right of the Zoom window. If you only want to record the video of the person talking, make sure your view is set to only show the speaker. by choosing “Speaker View” at the top right of the Zoom window.
  • Rehearse your presentation to smooth the transitions between presenters.
  • If you are using slides, decide if each person will be sharing their own slides for their portion or if one person will be responsible for sharing the entire presentation.

Submit Your Presentation to an Assignment

If your video is already in Kaltura, based on your instructor’s instructions:

Other information

A Note on Video Processing

When a video is first uploaded to Kaltura you will see a “media is being processed” animation where you expect your video to be.

Please be patient.  Processing time depends on the length of the video and the number of other videos Kaltura is processing.  It will appear once it has completed processing, though you may need to refresh your page to see it. You can embed a video that is still processing in Kaltura.

Downloading and using the Zoom desktop app

The Zoom desktop app has more options such as virtual backgrounds and breakout rooms.

  1. Go to the Zoom Download Center to download the Zoom Client for Meetings for your operating system.
  2. After the file downloads, open it and follow the prompts to install. You may need administrator privileges on the computer you are using.
  3. Once Zoom is installed, open the app and you will be prompted to log in. (Video walkthrough of logging in to the Zoom app)
    • Choose “Log in with SSO” on the right
    • Type “IU” in the text box and click “Next”
    • Log in with your IU login and Duo.

Verifying the Automatic Captions on Your Video

All video uploaded to Kaltura is automatically mechanically captioned using speech-to-text technology. If you’ve ever used speech-to-text, you know it’s never 100% accurate so you need to check your captions and edit as needed to make sure they are correct and not saying anything embarrassing. The mechanical captions appear fairly quickly on short videos once they’re uploaded. You can check them either in Kaltura: My Media if it is available in your course, or at Kaltura Mediaspace.  Instructions on checking and editing your captions are at Accessible Videos in this book.

License

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